Administration Assistant

3 weeks ago


Dorchester, United Kingdom Dorset County Hospital NHS Foundation Trust Full time

An exciting opportunity has arisen within the Dermatology Team, for an enthusiastic and motivated individual to work alongside the Clinical and Nursing Teams

To support all Dermatology staff by undertaking administrative and clerical duties including registering referrals, scheduling of appointments, as well as reception duties and answering and appropriately directing all calls into the service.

For all our roles, we are looking for staff who hold our Trust Values of Integrity, Respect Teamwork and Excellence, and who are passionate about providing the best patient care. To read more about our Trust and our Values search Dorset County Hospital online.

The post-holder will provide comprehensive support to the Dermatology Service The role is both patient facing and incorporates administrative functions with mínimal and often no supervision.

To support the team as Trust wide point of contact for operations aspects. This will include liaison with staff, Dr’s Consultants, GP’s patients and their carers and external companies.
- Patients and their relatives/carers, to elicit, receive and provide routine information, requiring questioning and empathic skills
- Medical and other clinical staff, administrative and support staff, both within and external to the Trust, to receive and pass on routine information.
- The post holder will have regular telephone contact with medical staff, suppliers and patients.
- The post holder will contact colleagues in other hospitals and primary care departments by letter and telephone.

Communication should be carried out politely at all times and will require the use of diplomatic, negotiating and analytical skills and the ability to empathise. The post holder will provide and receive routine information orally, in writing, electronically or over the telephone. Information may be of a sensitive nature and confidentiality must be ensured at all times. Any telephone and face-to-face enquiries will be dealt with efficiently and with understanding.
- Communicating daily with patients, both face-to-face and over the telephone. Eliciting, receiving and providing routine information, making appointments and dealing with queries. Will be required to give general advice to patients about aspects of the service/designated care pathway
- Following department policies and standard operating procedures in own role, may be required to comment.
- Required to follow Trust Policy
- Exercising personal duty of care in relation to equipment/resources
- Ensuring that stock levels (inc stationary & patient education materials) are maintained, ordering supplies as necessary
- Ensuring that departmental clinical, administrative and reception areas are maintained in a clean and tidy condition.
- Communicating daily with immediate colleague, other hospital staff, and primary care teams in the pursuit of their duties
- May be required to demonstrate own duties to new starters or other staff members.
- Recording personally generated information, inc. data entry & text processing
- Updating patient records
- Notes preparation and processing from weekend work
- Maintaining clerical and record keeping systems, both paper based and electronic, in line with established departmental and Trust systems, liaising with other departments, including Medical Records, where necessary.

May assist with collection and entry of data for surveys and audits.



  • Dorchester, United Kingdom Dorset County Hospital NHS Foundation Trust Full time

    An exciting opportunity has arisen within the Chief Executives Office at Dorset County Hospital to provide efficient and effective administration support to the Team of Personal Assistants. **The post holder will**: - Manage time effectively to meet deadlines and maintain high standards of efficiency within the role and department; - Manage the diaries of...


  • Dorchester, United Kingdom Connect2Dorset Full time

    Job Title: Administration Assistant Location: Dorchester (Hybrid) Contract Type: Temporary Salary: £12.18 per hour About Us Connect2Dorset is a managed service agency owned by Dorset Council providing temporary, contract and interim opportunities into the Council. Our service is built on our values of ethical, trustworthy, and caring, and our profits are...


  • Dorchester, United Kingdom Hunter Mason Consulting Ltd Full time

    Administration AssistantBlandford Forum, DorsetUp to £23,000Due to expansion our client is looking for an administration assistant to support the Management team.Our client is a company focussed on innovation with a varied and exciting product range with a large orderbook.From Manufacturing products for the pet industry to supplying lifeguard stations for...


  • Dorchester, United Kingdom Dorset HealthCare University NHS Foundation Trust Full time

    Are you looking for an exciting new opportunity? Do you want to be part of a service and help shape the future of the Mental Health Rehabilitation Services in Dorset? We currently looking for an administration assistance based in the West of the county. Nationally it has been recognised that rehabilitation is an area that has often been overlooked for...


  • Dorchester, United Kingdom Dorset County Hospital NHS Foundation Trust Full time

    Acts as a point of contact for all levels of hospital staff and outside agencies. - Provide both general administrative support and clinic prep and follow up support - Provide secretarial support at various meetings; produce agenda and minutes. - To provide general administrative support to the Head of Department (to include management of personnel files and...


  • Dorchester, United Kingdom County Town Fencing & Landscape Centre Full time

    **Sales Assistant/ Office Administrator** County Town Fencing & Landscape Centre Piddlehinton, is a family run Fencing and Landscaping supplies business and we are looking for a Sales Assistant/ Office Administrator to join our small team and to help with the daily running of the business. **About the Role**: As a small family run business, we pride our...


  • Dorchester, United Kingdom Dorset HealthCare University NHS Foundation Trust Full time

    **Are you looking for an exciting new opportunity? Do you want to be part of a service and help shape the future of the Mental Health Rehabilitation Services in Dorset?** **We currently looking for an administration assistance based in the West of the county.** Nationally it has been recognised that rehabilitation is an area that has often been overlooked...


  • Dorchester, United Kingdom Poundbury Cancer Institute Full time

    We currently have posts available for _medical administrative assistants_ within our team at Poundbury Cancer Institute - a histopathology laboratory located in Poundbury, Dorchester. Main duties of the job: The role involves ensuring the service we provide our clients runs smoothly, by assisting biomedical scientists and histopathologists in various areas...

  • HR Administrator

    4 weeks ago


    Dorchester, United Kingdom Dorset County Hospital NHS Foundation Trust Full time

    An exciting opportunity has arisen in our Operational Human Resources Team. It doesn’t matter if you’ve not worked in an HR department before or the NHS. We are looking for someone who is an enthusiastic and experienced administrator with excellent interpersonal and communication skills to complement the existing team. This post offers a unique...

  • HR Administrator

    1 month ago


    Dorchester, United Kingdom Dorset County Hospital NHS Foundation Trust Full time

    To be the first point of contact for all HR queries via telephone, email, post and for visitors. To provide a comprehensive administrative service to the Operational Human Resources (HR) Team in order to assist in the achievement of departmental objectives. To provide advice in relation to Trust HR policies and Agenda for Change (AfC) National terms and...


  • Dorchester, Dorset, United Kingdom Hunter Mason Consulting Ltd Full time €23,000

    Due to expansion our client is looking for an administration assistant to support the Management team. Our client is a company focussed on innovation with a varied and exciting product range with a large orderbook. From Manufacturing products for the pet industry to supplying lifeguard stations for the RNLI and Military, the role offers a varied and...


  • Dorchester, Dorset, United Kingdom Hunter Mason Consulting Ltd Full time €23,000

    Due to expansion our client is looking for an administration assistant to support the Management team. Our client is a company focussed on innovation with a varied and exciting product range with a large orderbook. From Manufacturing products for the pet industry to supplying lifeguard stations for the RNLI and Military, the role offers a varied and...


  • Dorchester, United Kingdom Mploy Staffing Solutions Ltd Full time

    Are you an experienced Administrator looking for your next opportunity? How about teaming up with a well-established, small and growing maritime survey company? Looking for stunning offices, a gorgeous & highly commutable location & a comprehensive benefits package? Great! We want to hear from you! MPLOY is looking for a full time & permanent Office...


  • Dorchester, United Kingdom Dorset County Hospital NHS Foundation Trust Full time

    JOB PURPOSE To provide a comprehensive administrative service to the resuscitation/simulation training department. - To work closely with members of the Resuscitation Department to produce a comprehensive resuscitation/simulation training programme. - To act as a point of contact for all levels of staff and outside agencies, providing information and...

  • Project Administrator

    4 weeks ago


    Dorchester, United Kingdom Dorset County Hospital NHS Foundation Trust Full time

    This position will support the Project Director, Programme Manager, and the wider team in the development and delivery of the DCH Strategic Estates Masterplan and associated schemes and projects to achieve the trust’s strategy. **Key objectives of the post are**: To provide administrative support for the programme team including maintaining programme and...


  • Dorchester, United Kingdom Dorset County Hospital NHS Foundation Trust Full time

    1 permanent role An exciting opportunity has arisen in the Research Department for a Research Governance Administrator to join the team. Working with the Research Governance & Quality Lead, the role of the Governance Administrator is to support governance activity for research across the Trust, including: Training and the tracking of training, quality...


  • Dorchester, United Kingdom Dorset County Hospital NHS Foundation Trust Full time

    To provide a smooth running clerical and administrative service to the Dermatology teams To ensure that all data entries are made in a timely manner and by doing so, contribute to the achievement of the Trust’s targets, whether mandatory or local. To assist and support the team to ensure the delivery of a high quality service. This will require the use...

  • Pau Administrator

    4 weeks ago


    Dorchester, United Kingdom Dorset County Hospital NHS Foundation Trust Full time

    An exciting time to joint the PAU ( Pre Assessment Unit) administration team working out of the brand new Outpatient Assessment Centre. This role will provide support to the clinic nurses and Anaesthetic Consultants in preparing notes and creating clinic plans for patients To work as part of the Pre-Assessment admin team; to provide clerical and...


  • Dorchester, United Kingdom Dorset County Hospital NHS Foundation Trust Full time

    In this role you will assist with ongoing recruitment and attraction campaigns to grow our clinical temporary staff bank, promoting our Trust and our values. You will provide administrative support as part of the Temporary Staffing Engagement team supporting with wellbeing, appraisal reviews and training for Bank workers. You will promote the Temporary...


  • Dorchester, United Kingdom Dorset County Hospital NHS Foundation Trust Full time

    Provide comprehensive reception / administrative support to the Cardiology department service in achieving its objectives. Assist and support the team to ensure the delivery of a high quality service. This will require the use of good clerical, communication and interpersonal skills. The jobholder would be expected to act on own initiative and be responsible...