Executive Assistant

2 days ago

Exeter, United Kingdom Met Office Full time

**Our reward package**:
We’re looking for an exceptional Executive Assistant to help us make a difference to our planet.

Our Executive Assistant will be based in Exeter HQ with hybrid working.

Why join us?

We provide critical weather services and world-leading climate science to deliver extraordinary impact and benefit across the globe. Our work helps people make better decisions to stay safe and thrive.

As our Executive Assistant, your starting salary will be £24146.00 and you will have opportunities to progress to £26641.00 over time. New joiners to the Met Office will start on the salary band mínima.

Your total reward package is potentially worth up to £34,000 annually, which includes basic salary, potential corporate bonus and employer pension contributions.

Whilst this is a temporary position for 12 months, there is potential for it to develop into a permanent position.
- Your package includes:

- Outstanding Civil Service Pension
- Flexible hours and homeworking
- Annual Leave starting at 27.5 days (plus Bank Holidays) rising to 32.5 days (plus Bank Holidays) after 5 years and option to buy or sell up to 5 days per year of annual leave
- Cycle to work scheme for the purchase of a bicycle and equipment for healthy, low carbon travel
- Access to discounted shopping on a range of retail, leisure and lifestyle categories

**Who we are**:
We provide critical weather services and world-leading climate science, to help people make better decisions to stay safe and thrive.

Together:

- **We’re a force for good** - focusing on our environmental and social impact
- **We’re experts by nature** - always learning and developing to do things better
- **We live and breathe it** - putting our purpose at the heart of decision-making
- **We’re better together** - understanding partnerships and inclusivity make us greater
- **We keep evolving** - pushing boundaries to make tomorrow better for our customers

**Job Purpose**:
The overall requirement of the post is to provide administrative support to Met Office Executive Directors. Much of the work will be required to meet tight deadlines; it will involve careful planning, managing competing priorities and require utmost discretion.

You will liaise with colleagues of all levels, both internally and externally, including key customers, stakeholders and our Owner to support the Executive. The EAs of the Executive work as a team, providing support and cover for each other as necessary.
- Developing and managing relationships with Directors to understand their motivations, needs and priorities.
- Managing the Directors’ diaries to ensure that their time is focused and prioritised.
- Liaising with others to ensure the Directors have the appropriate briefing and documentation for meetings, visits, and events.
- Organising and co-ordinating travel and accommodation, ensuring it adheres to relevant policies.
- Handling communication and correspondence on behalf of your Director when appropriate.
- Undertaking specific individual tasks and projects for your Director.
- Providing support to other members of the Executive when their EAs are absent or have a high workload.
- First point of contact for some key customers and stakeholders, both internal and external.

**Essential Qualifications, Skills & Abilities**:

- Demonstrable experience managing a busy diary, working with senior executives and stakeholders, to prioritise competing demands and optimise use of time (Expert by nature).
- Proven ability to collaborate with colleagues to collate documentation, papers, and briefings, ensuring the Executive are fully prepared for meetings and engagements (Better together).
- Strong ability to organise effective and efficient UK and international business travel, in accordance with Met Office travel policy (Force for good).
- Demonstrable experience of organising high-level meetings to ensure they happen in a successful and effective way (We live and breathe it).
- Proven ability to work well independently and as part of a team to ensure continuity of cover for all Executive Directors (Better together).

**Desirable Qualifications, Skills & Abilities**:

- Proficient in the use of Microsoft Office, especially Outlook, Word and SharePoint

**How to apply**:
Closing date 10/11/2021 at 23:59 with interviews commencing from 23/11/2021. You will hear from us once the closing date has passed. Our interviews are taking place remotely via Microsoft Teams.

If successful, please note we are unable to offer expenses for travel to your normal place of work. Please ask at interview if you would like extra clarity on how often this requirement is likely to be.

How we can help:

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