Executive Assistant

3 weeks ago


Banbury, United Kingdom Mahindra Racing Full time

**Role Overview**:
We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our CEO at Mahindra Racing. This role requires exceptional organisational abilities, strong communication skills, and a deep understanding of sustainability practices within the motorsport industry.

**Main Responsibilities**:

- Calendar and Schedule Management: Efficiently manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Prioritise and coordinate commitments to ensure optimal time management.
- Meeting Coordination: Arrange and coordinate meetings both internally and externally. Prepare meeting agendas, take minutes, and distribute relevant materials. Ensure seamless logistics and follow-up actions.
- Travel Arrangements: Plan and organise domestic and international travel itineraries for the CEO, including flights, accommodations, ground transportation, and visa arrangements. Anticipate and address any potential travel-related issues.
- Project Management: Collaborate with cross-functional teams to support the CEO in managing various projects. Track project milestones, deadlines, and deliverables. Provide regular updates and reports on project progress.
- Confidentiality and Discretion: Handle sensitive and confidential information with the utmost professionalism and discretion. Maintain a high level of confidentiality in all interactions and communications.

**Qualifications, skills and experience required**:

- Proven Experience: Minimum of 3 years of experience as an Executive Assistant supporting C-level executives, preferably in the motorsport industry. Demonstrated ability to handle a wide range of administrative and executive support tasks.
- Exceptional Communication: Excellent written and verbal communication in English, French would be advantage; with the ability to effectively interact with individuals at all levels. Strong proofreading and editing abilities.
- Organisational Skills: Outstanding organisational and time management skills, with the ability to prioritise tasks and meet deadlines in a fast-paced environment. Attention to detail is crucial.
- Discretion and Professionalism: Demonstrated ability to handle confidential information with integrity and professionalism. Always maintain a high level of discretion and confidentiality.
- Technology Proficiency: Proficient in using productivity tools such as Microsoft Office Suite, calendar management, and virtual meeting platforms. Familiarity with project management tools is a plus.
- Adaptability and Initiative: Ability to adapt to changing priorities and work independently with mínimal supervision. Proactive mindset with a willingness to take initiative and anticipate needs.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Flexitime
- On-site parking

Ability to Commute:

- Banbury (required)

Ability to Relocate:

- Banbury: Relocate before starting work (required)

Work Location: In person


  • Executive Assistant

    1 month ago


    Banbury, United Kingdom The Waste and Resources Action Programme WRAP Full time

    Would you describe yourself as well organised and able to work effectively under pressure? Are you an experienced Executive Assistant, used to working at Director level? How would you like to use these skills to tackle climate change? If you’ve answered yes to these questions, we have just the role for you! We are a climate action NGO working to tackle...


  • Banbury, United Kingdom Adecco UK Full time

    Do you have outstanding communication and interpersonal abilities? And the calibre to work with Executive Clients. We are searching for an **Property** **Executive Assistant**; the role is in a beautiful office in **Oxfordshire close to the Kassam Stadium.** The role is paying **£32,000** working **Monday - Friday 8.30am-6pm** with **flexible hybrid...

  • Marketing Executive

    4 weeks ago


    Banbury, United Kingdom Plus One Personnel Full time

    Marketing Executive Job Details **Sector**: Marketing **Location**: Banbury, Oxfordshire **Type**: Permanent **Salary**: £25000 - £30000 per annum **Reference**: 6102_1682583801 Our client is an exciting business based in Bloxham who are experts in the Travel & Tourism industry. This business is looking to appoint an enthusiastic Marketing Executive...


  • Banbury, United Kingdom Absolute Executive Search Full time

    Absolute Executive Search is partnered with one of the fastest growing independent accounting and business advisory firms in the UK, it is currently listed as a Top 100 Accountancy Firm by Accountancy Age. The firm provides tailored audit, accounting, payroll, taxation and business advice across diverse sectors including academy schools, agriculture, landed...


  • Banbury, United Kingdom Absolute Executive Search Full time

    Absolute Executive Search is partnered with one of the fastest growing independent accounting and business advisory firms in the UK, it is currently listed as a Top 100 Accountancy Firm by Accountancy Age.The firm provides tailored audit, accounting, payroll, taxation and business advice across diverse sectors including academy schools, agriculture, landed...


  • Banbury, United Kingdom Absolute Executive Search Full time

    Absolute Executive Search is partnered with one of the fastest growing independent accounting and business advisory firms in the UK, it is currently listed as a Top 100 Accountancy Firm by Accountancy Age.The firm provides tailored audit, accounting, payroll, taxation and business advice across diverse sectors including academy schools, agriculture, landed...


  • Banbury, United Kingdom Haas F1 Team Full time

    MoneyGram Haas F1 Team is unique - on and off the track. We don’t follow the status quo and we’ve made a name for ourselves as the team who does things differently. You might’ve seen us on Netflix, heard of our passionate Team Principal Guenther Steiner, or know that we’re the only American-owned team on the Formula 1 grid, but we’re also more than...


  • Banbury, United Kingdom Agilysis Ltd Full time

    **JOB DESCRIPTION** **Title**:Administrative Assistant Full-Time (37.5hrs per week) **Reports to**:Executive Administrator **Responsible for**:N/A **Office location**:Agilysis Limited Offices, Banbury **Job Purpose** - To support the Agilysis team in the day-to-day administration and general operations of Agilysis Limited and Road Safety Analysis...


  • Banbury, Oxfordshire, United Kingdom Absolute Executive Search Full time

    Absolute Executive Search is partnered with one of the fastest growing independent accounting and business advisory firms in the UK, it is currently listed as a Top 100 Accountancy Firm by Accountancy Age. The firm provides tailored audit, accounting, payroll, taxation and business advice across diverse sectors including academy schools, agriculture,...

  • Finance Assistant

    2 days ago


    Banbury, United Kingdom Plus One Personnel Full time

    Finance Assistant Job Details **Sector**: Accountancy & Finance **Location**: Banbury, Oxfordshire **Type**: Permanent **Salary**: £24000 - £28000 per annum **Reference**: 6115_1682583608 Our client is a reputable company based in Banbury, specialising within the finance sector, whose brand is flourishing. Due to a team expansion, they are now...


  • Banbury, Oxfordshire, United Kingdom Absolute Executive Search Full time

    Absolute Executive Search is partnered with one of the fastest growing independent accounting and business advisory firms in the UK, it is currently listed as a Top 100 Accountancy Firm by Accountancy Age. The firm provides tailored audit, accounting, payroll, taxation and business advice across diverse sectors including academy schools, agriculture,...


  • Banbury, Oxfordshire, United Kingdom Vertu Motors group Full time

    Bristol Street Motors Hyundai Banbury are currently recruiting an experienced Sales Executive to join our team! We are offering a £22,000 Basic Salary with a £39,000 OTE plus a range of company benefits! Due to growth within the business we are actively looking to recruit a Sales Executive to join our successful team. As a Sales Executive you will be...


  • Banbury, United Kingdom Appcastenterprise Full time

    At HelloFresh, we want to change the way people eat forever by offering our customers high quality food and recipes for different meal occasions. Even after celebrating our 10-year anniversary, we continue to see this mission spread around the world andbeyond our wildest dreams. Now, we are a global food solutions group and the world's leading meal kit...

  • Customer Assistant

    1 month ago


    Banbury, United Kingdom Marks & Spencer Full time

    **Working Pattern** **Week 1** Mon 09:00-17:00 Tues 09:00-17:00 Weds 09:00-17:00 Fri 09:00-17:00 Sat 09:00-17:00 **Week 2** Sun 09:00-17:00 Mon 09:00-17:00 Weds 09:00-17:00 Thurs 09:00-17:00 Fri 09:00-17:00 **Purpose** Support the Academy Team Manager and Learning People Support Partner to deliver an outstanding academy learning service at all...


  • Banbury, United Kingdom Ian Harban Consulting Engineers Full time

    **What we do**: We are a civil/structural engineering consultancy based in Banbury, Oxfordshire, working across the UK, mainly focussed on Warwickshire/Oxfordshire/London and the South West. We work on a wide variety of projects from small scale residential alterations to multi-million pound commercial and residential skills. We pride ourselves on having a...


  • Banbury, Oxfordshire, United Kingdom DCS Group (UK) Ltd Full time

    Job Description Coty Account Executive cover is provided by a national account manager or a suitable, more senior contact. 12 month maternity cover **3 days in the office** Main Job Purpose: As a Customer Account Executive for Coty, you will play a pivotal role in overseeing and managing direct pharmacy orders across the Coty Beauty range. Your primary...


  • Banbury, Oxfordshire, United Kingdom DCS Group (UK) Ltd Full time

    Coty Account Executive cover is provided by a national account manager or a suitable, more senior contact. 12 month maternity cover **3 days in the office** As a Customer Account Executive for Coty, you will play a pivotal role in overseeing and managing direct pharmacy orders across the Coty Beauty range. Your primary focus will be to support both the...


  • Banbury, United Kingdom DCS Group Full time

    **Would you like the opportunity to work with some of the world’s largest brands?** DCS Group is the UK’s leading Distributor, Manufacturer and Exporter of Health Beauty and Household products. As the uniquely appointed representatives for Procter & Gamble, Unilever, Johnson & Johnson, PZ Cussons, SC Johnson to name a few, DCS has unrivalled...

  • SEO and Website

    5 days ago


    Banbury, Oxfordshire, United Kingdom Brellis Recruitment Full time

    DIGITAL MARKETING EXECUTIVE Are you ready to take your digital marketing skills to the next level? Join a dynamic team and immerse yourself in a creative and fast-paced environment covering the automotive, aerospace, industrial, security, and construction sectors. Website Content Management:Regularly update and manage content across five WordPress websites,...


  • Banbury, United Kingdom Prospect Personnel Full time

    Our client is looking for additional Customer Experience Advisors to deal with their American market working 4pm - midnight This position is fully remote however you are invited into the office to work the first half of your shift whenever/if you desire Main Duties: Answering calls, dealing with queries regarding order, delivery and pricingProcess orders...