Administrative Assistant

3 weeks ago

Banbury, United Kingdom Agilysis Ltd Full time

**JOB DESCRIPTION**

**Title**:Administrative Assistant

Full-Time (37.5hrs per week)

**Reports to**:Executive Administrator

**Responsible for**:N/A

**Office location**:Agilysis Limited Offices, Banbury

**Job Purpose**
- To support the Agilysis team in the day-to-day administration and general operations of Agilysis Limited and Road Safety Analysis Ltd._

**Key Responsibilities**
- Finance Assistance_
- Collate and process all supplier invoices and receipts in a timely manner, highlighting queries or disputes with the Finance Administrator
- Assist with credit control to ensure that customer payments are collected in a timely manner
- Collect all staff expenses on a monthly basis
- Assist in the maintenance of the RSA & Agilysis operational financial records systems including accounting software, computer databases and financial records (digital and paper-based filing systems)
- Product user licensing and account maintenance (ordering, setting up, agreements)
- General Office Assistance_
- Answering calls and directing them to the appropriate member of the team
- Central inbox management, internal signposting, and client liaison
- Delegate administration for virtual and face to face meetings and events such as workshops, conferences, webinars and seminars
- Receive visitors and arrange refreshments for meetings
- Maintain and replenish general office consumables
- Dispatches and returns of mail and goods delivered and received
- Annual DSE workstation assessments
- Sales & Marketing Assistance_
- CRM client and organisation record creation and maintenance
- Review tender portals for new opportunities and maintain record of credentials
- Customer care including product and service delivery follow up calls, client satisfaction surveys and annual subscription renewal reminders
- Quarterly usage reporting to education product clients
- Basic website and client web portal updates

**Scope and Scale**

The role will cover all aspects of the Agilysis and RSA business and is not limited to any individual project or division. The post is full-time and may require irregular working patterns according to the demands of the business.

**Performance Expectations**

The post-holder will be appraised by the Executive Administrator and will be responsible for ensuring regular tasks are undertaken to support our growing infrastructure. They will exhibit a degree of autonomy and be able to work without guidance but in accordance with agreed policies and procedures.

**Approval & Review**
Post approved by: Karla Batchelor
This job description is due for review on: 10/11/2023

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00 per year

**Benefits**:

- Additional leave
- Company events
- Cycle to work scheme
- Flexitime
- Free parking
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Banbury, OX16 0AE

Reference ID: Administrative Assistant

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