Receptionist / Administrator

2 weeks ago


Aberdeen, United Kingdom Team Recruitment Full time

We are currently recruiting a Receptionist / Administrator for our client in Portlethen.

This is a full time, office based, staff role.

**Responsibilities**:
Dealing with incoming calls - operating a CISCO IP Phone 7916 system.

Meeting and greeting visitors.

Dealing with mail/couriers - incoming and outgoing.

Maintaining stationery levels.

Ensuring reception area is kept tidy at all times.

Generating purchase orders on Syteline accounting system.

Posting intercompany purchase invoices on Syteline accounting system.

Carrying out weekly Fire Test.

Issuing weekly ‘On Call’ Rota to On Call Rota List for out of hours coverage.

Ensuring back-up tapes are stores and operated correctly.

Distribution of weekly supply of fruit to all departments.

Carry out any other administration duties as required.

**Desired Qualities / Qualifications**:
Excellent communication, interpersonal skills and organisational ability.

Previous experience of Syteline or similar ERP software

Good knowledge of MS Office products, i.e. Word and Excel

Enthusiastic, proactive and flexible approach to work.

Ensure all work undertaken is of a high quality.

Ability to manage time and prioritise workload and be able to work under pressure.

Effective team player.

Good customer care skills.



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