Document Specialist

4 days ago


Belfast, United Kingdom Allen & Overy Full time

Allen & Overy is a leading global law firm operating in over thirty countries. We work on some of the most challenging and important deals and have built a reputation for delivering exceptional legal solutions that help our clients grow, innovate and thrive. The legal industry is changing, and we're committed to leading that change, putting our people first, embracing new ways of thinking and integrating technology into our everyday work.

Our culture is one of high-performance and we have high expectations of one another, in everything we do. Being a proud team player is essential. We work together, listen and learn from one another and achieve results we could never achieve on our own. When you join our team, you’ll become part of a flexible, inclusive environment underpinned by openness and consistent support for one another. At A&O, you're not only valued for what you do, but for who you are.

We have a powerful commitment to diversity, equity and inclusion, and we’re working hard to create an environment where you can bring your authentic self to work. We know that to excel, we must nurture an environment where our people feel they belong..

**Department Purpose**

The Document Services department consists of 9 teams delivering the following services: The Bridge (Document Services Helpdesk), Document (Document Production, Creative Services, Presentations and Document Checking) Central Records, Central Scanning and E-bible, Office Assistants, Practice Support, and Print Room. The Document Services team work on and oversee high quality documents in accordance with the needs of the department's clients.

**Role Purpose**

**What you will do**
- Answer and respond to all incoming requests in a prompt and effective manner
- Create and amend documents from handwritten mark-ups accurately and in a timely fashion
- Liaise with other Document Services departments to manage departmental deadlines to keep workloads under active review and endure those deadlines are not at risk of being missed
- Transcription of audio files to accurately create documents and correspondence.
- Create tables, flowcharts and presentations to a high standard, offering advice when necessary
- Proofread all work to ensure accuracy, correct layout etc
- Advanced use of track changes and comparison software such as DeltaView
- Strip and reformat documents
- Troubleshoot problem documents using extensive knowledge to find solutions
- Ensure house style is adhered to and promoted on all documents
- Ensure all documents that come through the department are correctly formatted and stable

**What you will have**
- Advanced Word/Office skills and the ability to produce, format and work with complex and lengthy documents and agreements
- Proficient with Excel and proven ability to troubleshoot

**What we can offer you**
- Competitive base salary plus generous premium hours payment
- Annual performance based bonus
- Flexible working approach
- Private healthcare coverage
- Holiday trading scheme
- Perks Card
- Mental health & health and wellbeing resources
- Family and social events, including charity and social committees

**Additional information - External**
- The hours of work for this role are Tuesday to Saturday, 5.00pm - 1.00am



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