Facilities Assistant

3 weeks ago


London, United Kingdom Gordon Yates Full time

**Facilities Assistant**

Our client is seeking someone with relevant experience as a receptionist, facilities or in a front of house role. You will ideally have worked previously within a similar organisation.
Temp role 4-8 weeks whilst the client recruits
£14-15 an hour

**Who will you be working for?**
Our Client is an innovative healthcare organisation located in the City of London.

**What will you be doing?**
As Facilities Assistant you will ensure a seamless facilities service is provided to all staff, fellows, members, partners and visitors.
Your responsibilities will include:

- Ensure all staff, members, contractors and visitors sign in and out of the building and assist the Events Team with events administration.
- Issue security/building passes to new staff, council members, faculty and visitors.
- Answer calls and enquiries; passing calls on to the appropriate departments.
- Open, deliver and frank post and manage courier collections and deliveries.
- Book Taxis as directed and advise the Finance Team.
- Monitor reporting system regularly and respond to requests and update tickets accordingly, in a timely fashion.
- Provide office support services to all staff, council members, faculty and visitors.
- Support events and meetings at the College.
- Manage the daily set up and breakdown of meeting rooms
- Maintain loading bay by keeping it tidy, removing and/or delivering heavy items.
- Cover occasional late events or weekend work.
- Inform the Facilities Manager and/or Head of Facilities of any health and safety issues.
- Complete in-house Planned Preventative Maintenance, as directed.
- Ensure contractors receive and complete permits to work, prior to work commencing.
- Update staff, first aiders and fire warden registers.
- Carry out role of Fire Aider and Fire Marshall, as required.
- Any other reasonable duties.

**You will need**:

- Proven experience in a receptionist, facilities or front of house role, ideally within a similar organisation.
- Experience of working with a switchboard and/or service desk software.
- Excellent customer service skills.
- Excellent interpersonal and communications skills, both written and verbal.
- Proficient in using Microsoft Office.

**How to apply?**

Please note this is a fully in office role.
** Facilities Assistant **opportunity, please click on the ‘Apply’ button below.



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