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Sales Office Apprentice

4 months ago

Leeds, United Kingdom Encon Full time

Encon Insulation & Nevill Long is the leading independent UK distributor of thermal and acoustic insulation, interior systems, fire protection, roofing, construction products and external façade materials.

As the Distributor of Choice, we take pride in providing the highest level of service and support. We have around 600 employees, with specialist teams dedicated to our key market sectors, and we work hard to add value to every project.
- Job description
- The Role

You will work as part of the sales and admin office team in processing sale transactions efficiently and accurately, monitoring and evaluating transport cost controls, responding to enquiries and delivering an excellent service to our customers and suppliers at all times and carrying out daily administrative tasks within the branch. You will gain broad experience of the branch operations

Reporting to the Sales Office Manager/Business Unit Manager or Branch Director.

Key Relationships

Externally - Customers and suppliers

Internally - Branch employees and credit control

Key Responsibilities
Customer Service & Performance:

- Answer general customer enquiries, advising product availability, delivery dates, transport schedules, and product lead-times promptly and accurately
- Follow up and file quotations issued to check competitiveness and to secure sales.
- To provide feedback on pricing levels to Managers.
- To maintain content and accuracy of sales daybook.
- To respond to telephone sales enquiries, pricing in accordance with current guidelines, to maximize their profitable conversion to orders.
- Liaise with suppliers on schedules for incoming goods for specific orders.
- Liaise with the Transport Manager to advise customers of any alterations to delivery schedules.
- Price comparison with transport company’s boxes/pallets ensuring best rates
- Assess best and cheapest method of transport when scanning orders (48hr etc.)
- Book couriers where required
- Checking transport invoices, querying any discrepancies/chasing credits/claims.
- Take on export orders and transport
- Back up for in-putting of M4 orders
- Enter consignments onto transport system
- Enter transport invoices onto transport spreadsheet
- Input sales orders and sales order amendments onto the system, maintaining a high standard of accuracy in coding and pricing
- Produce delivery notes and place into system for despatch as required
- Prior to invoicing receive and check completed sales delivery notes and review sales order book for pricing anomalies
- Type any linked delivery notes
- Link and file all paperwork, sorted into documents for retention at branch and those to be forwarded to Head Office
- With appropriate authority, process sales credit notes similarly to invoicing
- Liaise with branch personnel and central credit control to minimise disruption to trading from issues involving cash collection or credit procedures
- Process/distribute all letters and general correspondence, letters and faxes arising from daily operations at branch.
- Process sales quotations from drafts provided
- With appropriate authority, complete monthly petty cash returns
- Carry out reception duties where appropriate, ensuring visitors are greeted promptly and with courtesy
- Maintain required levels of branch stationery, office and canteen consumables
- Maintain branch filing and paperwork systems to meet the parameters required by quality standards
- To assist with periodic stock takes where required.
Compliance:

- Confirm completed deliveries for invoicing, raise balance orders where appropriate (placing delivery notes back into circulation), with strict regard to credit control procedures
- To take heed of credit control disciplines in the course of all transactions, with particular regard to credit limits and to accounts on suspension
- Ensure you are familiar with health and safety rules and regulations, and that your responsibilities as an employee, in respect of health and safety, are carried out in full.
- Any other duty reasonably requested by management.

To become an apprentice, you must:

- be 16 or over
- not already be in full-time education

You can start an apprenticeship whether you’re starting your career, want a change or you're upskilling in your current job. You can have a previous qualification like a degree and still start an apprenticeship.

As an apprentice you’ll:

- have regular one to one sessions with a dedicated trainer either remotely or through visits to your workplace
- learn and train for a specific job
- get paid and receive holiday leave
- get hands-on experience in a real job
- study for at least 20% of your working hours
- complete assessments during and at the end of your apprenticeship
- be on a career path with lots of future potential

**What is an apprenticeship?**

An apprenticeship is a real job where you learn, gain experience and get paid. You’re an employee with a contract of employment and holiday leave. By the end of an apprentice