Admin Assistant

3 weeks ago


Leeds, United Kingdom CLD Recruitment Full time

My client a well known Law Firm based in Leeds are looking to recruit an Admin Assistant to join their team.

Main Duties:

- File management - updating and maintaining all files, ensuring documents are filed correctly and named in line with the business wide naming convention and the correct folder structures are adopted (both electronic and paper)
- File opening and closing - matters are set up on the relevant document/case management system.
- Undertake all file closing/archiving procedures ensuring compliant at all times
- Make room and taxi bookings as requested, organising hand deliveries and courier requests, and other adhoc requests
- Printing/copying/scanning of documents flowing to Office Services for support with high volume jobs, as appropriate
- Sending large electronic documents via ShareFile
- Submitting documents for signature by clients via DocuSign
- Dealing with incoming post - scanning, saving to the file and circulating to the relevant fee earners
- Updating of Workflow Tracking Schedules
- Collating and indexing legal documentation, deeds scheduling and deeds management.
- Typing of standard letters i.e. payment of invoices, acceptance of events
- Undertaking searches and completion of requisite forms and submissions

Skills Required:

- Relevant office-based administration experience
- An aptitude for administration management and processes, with experience of working with document management/case management systems
- Intermediate knowledge of Microsoft Office
- An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times
- Good organisational skills and ability to manage own time effectively within a fast-paced environment

CLD Recruitment (Leeds) Ltd is acting as an Employment Agency in relation to this vacancy. CLD Recruitment (Leeds) Ltd is an Equal Opportunities employer; we welcome applicants from all backgrounds.


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