Technical Administrator

6 months ago

Manchester, United Kingdom Sodexo Full time

Job Introduction As a **Technical Administrator **with Sodexo, you are also a trusted knowledge source and quality of life improver. Based at **Manchester University NHS Foundation Trust**, you will be the crucial support function keeping our Healthcare Hard FM Estates administration work up to date. Your attention to detail and implementation prowess will make a positive impact in the lives of your teammates. Join Sodexo and be part of something greater. You belong in a team where you can act with purpose and thrive in your own way.

We are currently looking to recruit an organised, experienced Technical Administrator to provide timely, well organised, efficient, and high-quality administrative support to our Technical Operational Team. Your focus will be to provide technical and administrative support; we are therefore looking for someone who has administration skills and experience within a maintenance environment.

We are looking for a fast thinking, proactive individual; you will maintain and update data and records and support the team to ensure compliance and targets are maintained. What you need is a good level of IT literacy (knowing your way around MS Word and Excel are the key here), bags of initiative and willingness to learn along with great attention to detail and ability to juggle multiple tasks and ever-shifting priorities.

To be truly successful in this role, you’ll be extremely organised and an excellent communicator

If you have a passion for admin, facilities management, and communication, this may just be the role for you

This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

**Main Responsibilities **What you’ll do**:

- Exchange, interpret, analyse, and calculate information and communicate to all required parties.
- Collect all data and information required by the management team.
- Present data and information in standard formats for technical managers and the finance managers.
- Ensure SharePoint is maintained and updated to always reflect engineering compliance position.
- Keep all technical logbooks up to date, notifying managers in good time when items are coming up to renewal.
- Export all statutory inspection reports with observations from subcontractor portals to Excel and notify responsible AP.
- Type, collate and distribute any minutes from meetings which require admin support.
- Ensure department OPM (Operational Procedure Manual) is up to date and training requirements are notified to appropriate manager by the required deadline.
- Use of IT systems to include the CAFM, SharePoint and subcontractor systems.
- Provide administrative support and advice for Hard FM staff where required.
- For a full list of responsibilities please view the attached job description_
- Proven experience within a similar role
- Self-motivated and able to adapt to changing priorities.
- Able to demonstrate an aptitude for problem solving using a logical approach.
- Works well in a pressurized busy environment.
- Attend external and internal courses as required.
- Must be computer literate able to use Excel & Word to a good standard.
- Must be able to demonstrate good verbal and written communication skills.
- Good level of mathematical skills

**Desirable**
- Previous experience within a Health Service context
- Demonstrating maturity in working with Hard FM groups
- Any specialist knowledge relevant to the health care environment
- Previous experience using SharePoint and CAFM systems.

**What we offer**
£24,000pa - £27,000pa+ excellent benefits

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

- Flexible and dynamic work environment
- Competitive compensation
- Access to ongoing training and development programs
- Countless opportunities to grow within the company.

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more

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