Shared Recruitment Services Officer

3 months ago

Enfield, United Kingdom Barnet and Chase Farm Hospitals Full time

**Main duties of the job**:
The main duties for this role are described in detail in the job description and person specification document, that is attached to this vacancy. Please ensure to read through to further your understanding of the role.

**Working for our organisation**:
The Royal Free London NHS Foundation Trust is one of the UK’s biggest and most innovative trusts. Across three main hospitals, our dedicated army of staff care for over 1.6million patients, treat more than 200,000 in A&E, deliver over 8,000 babies and carry out more than 17million tests.

Our size, scale and influence offer you unrivalled career opportunities and a forward-thinking approach to working that works around your lifestyle. From flexible hours and generous benefits, to next level training, we make it easier to take your career to the top

**Detailed job description and main responsibilities**:

- To process all administration in relation to the employment or appointment of applicants.
- To provide a comprehensive recruitment service using such information technology systems as are procured for the purpose eg. NHS Jobs 2, TRAC.
- To manage pre-appointment checks for newly-appointed staff, including but not limited to ID/employment history and reference checks; professional registration and qualification checks; DBS checks and occupational health clearance, and the issuing of offer letters and contracts to all appointed, in line with policy, process and statutory timescales. To keep own knowledge up to date with national recruitment standards and compliance, in line with the streamlining agenda.
- To highlight any issues raised whilst obtaining employment checks to the recruiting manager and assist the decision making process where appropriate, linking in with clients where necessary, ie. gaps in employment history, unsatisfactory employment references, immigration status checks and documentation, positive DBS checks etc. To arrange DBS risk assessments where necessary and to monitor and record decision outcomes.
- To inform managers and other relevant parties about the commencement and induction dates for newly-appointed members of staff and to follow up on any DNAs.
- To plan and prioritise own workload to ensure quality standards and deadlines are met. Extensive use of planning and organisational skills are required to manage own workload within a high volume, pressurised environment whilst constantly working towards deadlines within every stage of the recruitment cycle ie. advertising, short-listing, interviews, employment checks and hiring monthly new starters on ESR.
- To administer interview tests and assessment days as part of the selection process, working with the managers, local job centres and colleges.
- To work closely with the recruitment assistants to ensure letters and documentation are issued and data input within agreed timeframes to avoid any unnecessary delays.
- To deal with telephone callers and visitors to the department in a courteous manner, greeting and receiving callers in accordance with departmental standards and processes.
- To work in an agreed and appropriately arranged roster system to ensure coverage of the service at all times during the agreed hours of business.
- To keep own knowledge up to date in relation to national recruitment policy and standards and the streamlining agenda. To attend workshops and seminars to expand existing knowledge in relation to employment legislation, as required.
- To regularly audit vacancy and applicant files to ensure no unnecessary delays are incurred and to bring to the attention of the team leader/assistant manager any potential threats to quality standards not being achieved.
- To ensure that all newly joining staff are booked onto the relevant trust induction programmes.
- To ensure recruitment information systems ie. NHS Jobs2/TRAC/ESR are maintained in a timely, accurate manner, ensuring consistency and confidentiality of data within shared recruitment and lead employment services.
- To monitor response rates to job adverts, to close job adverts and to issue requests for online short-listing to recruiting managers using NHS Jobs.
- To assist monthly exception reporting to ensure quality data is achieved and maintained.

**Person specification**:
**Royal Free World Class Values**:
**Essential criteria**:

- Demonstrable ability to meet the Trust Values

**Education & professional Qualifications**:
**Essential criteria**:

- Minimum of A level qualification, or equivalent
- Relevant and significant clerical/administrative experience in a busy office
- Experience of working within a customer focused environment
- Experience of maintaining computer and manual records accurately

**Desirable criteria**:

- Completion of an intermediate level course in human resource management activity, or office systems or equivalent qualification.
- Experience of working within a high volume recruitment setting
- Experience of managing a varied workload, often und

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