Office Administrative Assistant
5 months ago
Delivering exceptional client experience and being a first point of contact.
General office co-ordination and supply activities as well as overseeing the smooth running of the office.
**Key Responsibilities/ Accountabilities/ Scope of role**:
- Manage the front of house and provide excellent customer service to our clients by welcoming guests as soon as they arrive and directing them to the appropriate person
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Answer, screen and forward incoming calls
- Maintain a professional reception area
- Book appointments and arrange meeting rooms and catering as required for client meetings, seminars, events etc.
- Co-ordinate all client events including seminars, dinners and hospitality (local and national)
- Arrange all invitations, birthday cards, Christmas cards etc. for clients
- Arrange business travel and accommodation
- Manage expenses
- Receive, sort and distribute daily mail/deliveries
- Manage office activities including those relating to the premises
- Liaise with IT to support any issues such as a broken printer
- Order stationery and office supplies and keep an inventory of stock
- Support the event team with any local events
- Collate data and put together reports
- Support the Area Financial Planning Director in managing the advisers including arranging team meetings, one to one’s and events
- Support with general administrative activities
About You
**Key Skills & Behaviours**:
- Organisational and planning skills
- Verbal and written communication skills
- Professional can do attitude
- Ability to be resourceful and proactive when issues arise
- Problem solving ability
- Attention to detail
- Flexibility
- Teamwork
- Ability to meet tight deadlines
- Ability to multi-task and adapt to change in a fast-paced environment
- A positive attitude with the ability to build relationships
- Focus on our values:_
**Pioneering**:
- Innovate, take bold steps forward
- Stand up for what’s right
- Question convention and stay curious
- Enthusiasm to take on new and different tasks
**Dependable**:
- Use expertise to deliver on promises
- Persevere to get the right outcome
- Act with focus and care
- Delivery focused, with high energy and drive, and ability to deliver through others
**Stronger together**:
- Collaborate, learn from experience, and adapt
- Share openly and transparently
- Listen, to include new perspectives
**Qualifications Required**:
- Degree qualification is preferred however we will consider strong evidence of work experience if it is clear there are transferrable skills.
**Key Experience Required**:
- Previous experience in Reception/Office administration preferable
- Proficiency in computer skills including MS Office Word, Excel, Outlook
, Permanent
- Salary: Negotiable depending on experience
- Salary Range - £18,000 to £25,000
- Flexible working pattern - Can be considered
**Job Types**: Full-time, Permanent
**Salary**: £18,000.00-£25,000.00 per year
**Benefits**:
- Company pension
- Free parking
- On-site parking
Schedule:
- Monday to Friday
Work Location: In person
Reference ID: OA2022
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