Accounts Payable Assistant

6 months ago

Leicester, United Kingdom Bellrock Property and Facilities Management Full time

**Accounts Payable Assistant**

At Bellrock, we harness technology to give our customers an experience that not only leaves them with advanced building systems. But with peace of mind. And we unlock that by being technology-led, but people-driven. So when you’re part of Bellrock, you’ll get everything you need to be your best at work - because our people are the heart of our business. And we’re all about helping them to shine.

The focus of the Bellrock’s Accounts Payable Team is the validating and timely payment of supplier invoices, combined with working on Lens (Bellrock’s internal invoicing platform) to validate costings and invoices correctly and within the set SLA’s.

You will be pivotal to this by:

- Understand the client’s contractor base and types of work undertaken
- Process all invoices and take them through to payment within the timescales set
- Ensure all job costings and invoices are validated in a timely manner for all suppliers
- Check all costings are within agreed parameters and are value for money
- Take ownership of queries and see them through to resolution within set KPI timeframes

**How will you be the change?**:
We believe every role is essential to providing that peace of mind for our customers - whatever part of the business you’re in. Because every role plays a part in driving us further. And everyone can be the change. That’s how deliver value for our customers, and building systems that lead the way

And as a Accounts Payable Assistant with Bellrock, you’ll do it by
- Receive and record invoices from suppliers
- Process the invoices and attach that information to the relative project or department for job costing and financial statement purposes
- Match and file invoices with their matching receipts
- Make sure invoices are approved in time and to meet established payment cycle
- Work in accordance with the payment process outlined by the Financial Processing manager
- Provide excellent verbal and written communication skills and be able to answer a multiple line phone system
- Retain and keep up to date a solid understanding of the finance system along with all the other internal systems that Accounts Payable use
- To liaise with the Supply Chain team/Account Managers regarding supplier rates
- To support a supplier with queries on their dashboard in Lens (Internal invoicing platform)
- To enable and reach conflict resolution with suppliers in an appropriate manner, and in accordance with departmental objectives
- To understand and support the achievement of all departmental KPIs
- To be able to carry out statement reconciliations on supplier accounts and ensuring that the statement balances
- To ensure compliance to all relevant statutory duties under the Health and Safety at Work Act, details of which are listed within the Company’s Health and Safety Policy
- Any other reasonable duties which may be requested.

**What does it take?**

If you’re ready to be the energy that helps us build our business, share our success, and really own it as a Accounts Payable Assistant, you’ll need
- Ability to work quickly and accurately
- IT literate
- Ability to deal directly with suppliers
- Accounts Payable knowledge
- Customer Service
- Adherence to processes and procedures
- Self-motivated
- Commitment to Bellrock values
- Good judgement
- Time management
- Good organisational skills
- Focus on customer service and understanding needs of the client
- Must be able to work as part of a team and show commitment in helping colleagues
- Being able to organise yourself and prioritising own workload

**Working arrangements**

**What can we offer you?**

Upon joining Bellrock, you can expect a comprehensive benefits package including:

- 25 days annual leave plus bank holidays + 1 additional day as a thank you (enjoy it, it’s on us)
- Salary exchange pension scheme
- Life cover
- Paid sick leave
- LifeWorks employee assistance and wellness program
- Enhanced maternity, paternity and adoption leave
- Salary sacrifice schemes: Cycle to work and Techscheme
- Holiday purchase scheme of additional 5 days per year
- Offers and discount scheme designed to save money on everyday shopping and essentials
- Healthcare Cashplan
- MotorSave Scheme
- Refer a friend
- Bright eyed
- Liftshare

**Helping you to shine**

We’ve always encouraged new and different perspectives - and that also means making ours a workplace that encourages diverse and unique voices. Where everyone feels welcome, included, and supported to be themselves and achieve more.

So, if you join us, you’ll find an inclusive workplace that recognises your hard work, offers lots of learning and development, flexible and hybrid working, and support for your wellbeing. As well as benefits that can make a difference to your life.

**Ready to start shining?**

Our people are our passion, so we’re all about helping them to shine. That means putting everything in place for you to have a rewarding career with us. S

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