Care Group Business Administrator

2 months ago

London, United Kingdom King's College Hospital NHS Foundation Trust Full time

Our goal is to become an Outstanding Care Group and you may be able to help us?
The Surgery, Theatres, Anaesthetics and Endoscopy (STAE) Care Group is looking for a highly motivated and experienced Business Administrator to join our busy team.

You will provide a comprehensive administrative support to the General Manager and Clinical Director for the Care Group as well as working together with the Senior Head of Nursing and the management teams.

Our absolute must for this role is to find somebody who possesses exceptional organisational skills, demonstrable experience in diary management, excellent attention to detail and is a self-starter. It goes without saying that you must be truly passionate about working in the NHS and really want to make a difference to the lives of all that work here, our patients and their relatives.

You will be expected to appropriately manage confidential, complex and sensitive information, exercising discretion and upholding professional and ethical standards always.

King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King’s to another level.

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King’s is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible

**Job summary**:
To provide an efficient and comprehensive PA service maintaining a high professional standard at all times, ensuring efficient and effective support is provided. The post holder will be responsible for providing business and administrative support to the Care Group Triumvirate and Senior Operational Team for the Surgery, Theatres, Anaesthetics and Endoscopy (STAE) Care Group.

**Main duties and responsibilities**:

- To manage and prioritise a busy workload for the Care Group Triumvirate and senior operational team using a high level of initiative.
- To manage accurate and up to date electronic diaries for the care group triumvirate and senior operational teams to ensure others are aware of the availability of the leadership team, ensuring their appropriateness and manageability.
- To be responsible, with management support, for their own personal development and to actively contribute to the development of others.
- To be responsible for the maintenance of office equipment and supplies for the care group.
- Act as an initial point of contact with regard to access and interface with the senior leadership team, other members of the care group team, other Trust staff, external agencies and members of the public.
- Work with a minimum of supervision in a busy office environment, with the ability to plan and prioritise one's own work, deal with a range of ongoing tasks at the same time and to cope under pressure.
- To be able to switch rapidly between a wide range of processes and knowledge systems.
- To produce correspondence, spreadsheets, reports and documents from a variety of materials on behalf of and for the care group triumvirate and senior operational team, ensuring a high level of accuracy, appropriate prioritisation and storage of documentation.
- Maintain, update and monitor documents relating to meetings and follow up any actions resulting from those meetings to ensure progress is recorded and effective management of actions is achieved.
- Responsible for coordinating meetings, preparing and distributing agendas, taking minutes and any other documentation for meetings within agreed timeframes.
- To liaise effectively with the HR department in providing the necessary information for new staff as designated by the management team.
- To support the management team in the coordination of recruitment processes including dealing with enquiries, job descriptions, references and setting up interview panels.
- Responsible for entering staff details and duties onto the computerised staff absence Responsible for maintaining records of annual leave, sickness absence, staf

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