Legal Administration Assistant

2 weeks ago


Gateshead, United Kingdom Butterworths Solicitors Full time

The prime role will provide enhanced support to enable the Fee Earning Team to operate at optimum efficiency. This will include, but will not be limited to, the main responsibilities given below.

You will be expected to use a high degree of self-management, initiative and to maintain a high level of confidentiality.
- To be the main point of contact for clients in the absence of his/her Fee Earner.
- To build relationships with clients and internal contacts on behalf of the team.
- To attend clients/contacts in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the Firm’s standards for client care.
- To maintain relevant client information including rates, billing procedures and keeping the team members informed.
- To arrange meetings, seminars etc where applicable.
- To prepare correspondence and legal documents through word processing and to ensure a high quality of the documents, faxes and photocopies
- To open and close files.
- To prepare mail and enclosures.
- To maintain and update filing systems.
- To answer the telephones promptly, taking messages and following up where necessary.
- Controlling the diary, organising to do lists and flagging up issues that require attention.

**You must have the following skills: -**
- A high level of confidentiality.
- An in depth understanding of the legal secretary role and administration process within the profession
- Competent typing ability
- Have excellent organisational and communication skills
- A minimum of 2 years experience in a law firm or within a similar environment.
- Reliable and diligent, with good attention to detail.
- Self motivation to work independently and as part of a team with a ‘can do’ attitude
- Good interpersonal skills
- A positive approach to working under pressure in a busy environment
- Methodical approach to tasks and problem solving
- Salary is negotiable and dependent upon experience._

If you meet the criteria above, we look forward to hearing from you.

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

Work Location: In person

Application deadline: 13/11/2020


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