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Office Supervisor

4 months ago

Camberley, United Kingdom RGS Recruitment Full time

My client is an award winning, Legal 500 ranked, full-service law firm offering legal advice to UK and international businesses as well as individuals and families. As a result of recent growth and re-structure they are seeking a committed and driven **Front of House/Office Supervisor** to join their expanding Office Services team, supporting the Office Manager with the provision of services and to serve as a positive front of house representative for the company.

**Responsibilities**
- Provide internal and external clients with an efficient and professional service to create a professional impression of the Firm at all times.
- Oversee the smooth running of client meeting spaces and ensure all facilities are set up and cleaned to an immaculate standard, ready for use, at all times.
- Organise the tasks completed, and services provided, by the Office Services team.
- Assist the Office Manager in line managing the Office Assistants and Reception Team to include supervisory tasks such as performance review, training and development, and performance management.
- Coordinate the procurement of office supplies and monitor and report to the Office Manager on expenditure.
- Obtain quotes and source suppliers and contractors as requested and submit procurement proposals which represent the best value and quality to the Office Manager.
- Manage the office cleaning contract and monitor the service provided.
- Liaise with contractors and building management on building issues and maintenance queries.
- Plan and implement desk moves and office changes (including liaison with IT and contractors) to ensure mínimal to no disruption and availability of desks to staff when required.
- Deliver effective facilities management with mínimal disruption to office-based staff and communicate planned maintenance/works to all staff.
- Carry out all employee Health & Safety responsibilities including fire drills in line with fire regulations/building management.