Facilities Administrator

3 weeks ago


Weybridge, United Kingdom Stirling Ellis Full time

Overview

Highly successful Property Management company require experienced Facilities Administrator to ensure the efficient management of the Facilities function across a large portfolio of commercial properties

About the role

Reporting to the Asset Manager the primary purpose of this position is to ensure all maintenance and facilities issues are dealt with promptly and efficiently.
- Administration of the facilities management IT system
- Communication of clear instructions to the property team and contractors
- Act as first point of contact for commercial tenants and resolving queries
- Checking details of tenant contracts
- Monitoring performance against Key Performance Indicators (KPIs) and Service Level Agreements (SLAs)
- Financial administration including raising purchase orders and reconciling invoices
- Monitoring expenditure against the budget and following up outstanding payments
- Liaise with the finance team to facilitate accurate financial record keeping
- Supporting the Property Manager in delivering a consistent and efficient service across the sites
- Ensuring the all legal responsibilities relating to the premises are correctly certificated and documented.
- Administering contracts and ensuring that the Property Manager carries out a yearly cost negotiation.
- Maintain internal systems, work flows and producing monthly reports.
- Keep the property management system up to date in all issues relating to maintenance.
- Ensure that supplier and contractor vetting,
- Performing risk assessments,

About you
- Applicants will have strong Administration experience ideally gained within the property sector
- In addition you will have a good aptitude for IT, including MS Word & Excel and excellent communication skills
- Ideally you will have financial administration experience and a strong numerical ability

What's on offer
- On site parking
- Bonus
- 23 days holiday
- Company pension
- Health insurance
- Superb opportunities for progression



  • Weybridge, United Kingdom Page Personnel Full time

    Immediate start - Working in a well-established company **About Our Client**: A well known client in the Weybridge area. - Work with and support the Facilities and Fleet Co-Ordinator to ensure that all the UK offices are being maintained, and cleaned correctly. - Updating internal and external systems for company vehicles and driver compliance - Managing...


  • Weybridge, United Kingdom Page Personnel Full time

    Immediate start - Working in a well-established company **About Our Client**: A global manufacturing business in the heart of Weybridge. - Work with and support the Facilities and Fleet Co-Ordinator to ensure that all the UK offices are being maintained, and cleaned correctly. - Updating internal and external systems for company vehicles and driver...


  • Weybridge, United Kingdom Page Personnel - UK Full time

    Immediate start - Working in a well-established company **About Our Client**: A well known client in the Weybridge area. - Work with and support the Facilities and Fleet Co-Ordinator to ensure that all the UK offices are being maintained, and cleaned correctly. - Updating internal and external systems for company vehicles and driver compliance - Managing...


  • Weybridge, Surrey, United Kingdom Page Personnel Full time

    Immediate start Working in a wellestablished companyAbout Our Client:A well known client in the Weybridge area. Work with and support the Facilities and Fleet Co-Ordinator to ensure that all the UK offices are being maintained, and cleaned correctly. Updating internal and external systems for company vehicles and driver compliance Managing all records...


  • Weybridge, Surrey, United Kingdom Page Personnel Sales Full time

    About Our Client Our client, a well known organisation in Surrey, is looking for an Administrative Assistant Job Description Administrative Assistant - Surrey Recording and acknowledging all requests regarding the facilities of the organisation. Tracking and monitoring progress against actions on the helpdesk system. Provide efficient administration...

  • Team Administrator

    4 weeks ago


    Weybridge, United Kingdom Page Personnel Secretarial & Business Support Full time

    This is a fantastic opportunity to join our Recruitment Consultancy as a Team Administrator. You will be supporting a few teams withing Guildford, Weybridge and Southampton as well as ensuring our Weybridge office runs Smoothly. **Client Details** This opportunity is to join our global recruitment consultancy as a Team...

  • Office Administrator

    3 weeks ago


    Weybridge, United Kingdom Faith Recruitment Full time

    The Office Administrator will: Welcome clients into the office Assist with facility activities throughout the building Take responsibility of incoming and outgoing deliveries Provide back office support and reception cover Carry out general administrative duties Liaise with contractors for any building related issues Logging visitors and issuing access...


  • Weybridge, United Kingdom Guardian facilities management Full time

    ROLE DESCRIPTION KEY PURPOSE To support the payroll function processing the day to day payroll administration data input and associated input control check activities of the fortnightly payroll. - A passion and demonstrable skill for first class, professional customer service - Excellent written and verbal communication - Attention to detail, with a high...


  • Weybridge, United Kingdom Jackson Sims Recruitment Ltd Full time

    **Commercial Accounts / Administrator** **Location: Surrey** **Salary: £30,000 - £35,000** **Hours: Office based, 9:00am - 5:30pm** Proactive, tenacious self-starter, reporting directly to the Managing Director. This role is first response for tenants and has full ownership for the successful collection of rents. Keeping commercial arrears to sub 0.5%,...


  • Weybridge, United Kingdom Jackson Sims Recruitment Ltd Full time

    **Commercial Accounts / Administrator** **Location: Surrey** **Salary: £30,000 - £35,000** **Hours: Office based, 9:00am - 5:30pm** Proactive, tenacious self-starter, reporting directly to the Managing Director. This role is first response for tenants and has full ownership for the successful collection of rents. Keeping commercial arrears to sub 0.5%,...


  • Weybridge, United Kingdom RME Consultants Full time

    **RME Consultants are pleasured to be working with an established business seeking a Receptionist to support with growing business demands.** **Role: Customer Service Administrator** **Salary: £23,000 - £26,000 per annum** **Contract: Permenant, Full time** **Location: Chertsey, Surrey** **Main Duties for Customer Service Administrator**: - **Welcoming...


  • Weybridge, United Kingdom Gold Group Full time

    **Reception Administrator** Weybridge **Brief** To provide an efficient and courteous first point of contact for visitors and callers to the site whilst providing a first class administration and support service To provide support to Company security vetting arrangements of employees, staff and visitors. To administrate the company travel bookings...

  • Administrator

    1 week ago


    Weybridge, Surrey, United Kingdom ISS Facility Services Full time

    Administrator - 1-year FTCWeybridgeFor more information on salary and our excellent benefits - please contact the recruitment team for this information. Although we don't advertise our salaries, you won't be disappointedWe're seeking a passionate individual who is eager to join us as a trusted partner and enhance the employee experience. As part of our team,...

  • Payroll Administrator

    3 weeks ago


    Weybridge, United Kingdom ISS Facility Services Full time

    **Payroll Administrator** **Contract: Office & Production (Finance)** **Location: Surrey** **Hours of work: 37.5** **Contract Type: Permanent** We are seeking a highly motivated Payroll Administrator to join our team at ISS UK. As our Payroll Administrator, you will play a crucial role in ensuring accurate and timely processing of our Hourly payroll...


  • Weybridge, Surrey, United Kingdom Page Personnel Sales Full time

    About Our Client Our client, a well known organisation in Surrey, is looking for an Administrative Assistant Job Description Administrative Assistant - Surrey Recording and acknowledging all requests regarding the facilities of the organisation. Tracking and monitoring progress against actions on the helpdesk system. Provide efficient...


  • Weybridge, Surrey, United Kingdom ISS Facility Services Full time

    Payroll AdministratorContract: Office & Production (Finance)Location: SurreyHours of work: 37.5Contract Type: PermanentWe are seeking a highly motivated Payroll Administrator to join our team at ISS UK. As our Payroll Administrator, you will play a crucial role in ensuring accurate and timely processing of our Hourly payroll function.You will work closely...


  • Weybridge, United Kingdom ISS Facility Services Full time

    **Finance Systems Administrator** **Surrey** Competitive salary with excellent benefits - please contact the recruitment team for this information. Although we don’t advertise our salaries, you won’t be disappointed! Are you a highly motivated individual looking for an opportunity to work with a dynamic and hardworking team? Do you have experience...


  • Weybridge, Surrey, United Kingdom Procter & Gamble Full time

    Job DescriptionJob LocationWeybridgeJob DescriptionP&G (Procter & Gamble) is a leading FMCG company owning globally iconic brands such as Gillette, Pampers, Oral-B and Head and Shoulders. We have an exciting office-based administrative position based at our P&G UK Head Office in Weybridge, supporting the Oral-B Field Team covering UK, Ireland and Nordics....

  • Temp Administrator

    1 month ago


    Weybridge, Surrey, United Kingdom Page Personnel Sales Full time

    Recording and acknowledging all requests regarding the facilities of the organisation. Tracking and monitoring progress against actions on the helpdesk system. Provide efficient administration support by processing invoices and raising PO's accordingly. Create reports from the Autotask facilities management systems as required.


  • Weybridge, Surrey, United Kingdom Procter & Gamble Full time

    P&G (Procter & Gamble) is a leading FMCG company owning globally iconic brands such as Gillette, Pampers, Oral-B and Head and Shoulders. We have an exciting office-based administrative position based at our P&G UK Head Office in Weybridge, supporting the Oral-B Field Team covering UK, Ireland and Nordics. Coordinating deliveries and monitoring effectiveness...