Admissions Support Assistant

3 weeks ago

Plymouth, United Kingdom Veesupportservices Ltd Full time

OFFICIAL

**ADMISSIONS SUPPORT ASSISTANT**
Role Profile

**Title **Admissions Support Assistant

**Grade **GRADE C

**Reference**:N967

**Reports to**:School Admissions Support Manager

**Work style **Office based hot-desk/touch down worker

**Definition**

**Job Type**:Customer Facing Worker

**Primary purpose **To provide efficient administrative/clerical support to the Inclusion and Welfare,

**of role **School Admissions and School Organisation teams to facilitate the smooth running of the service.

This is a generic role profile which enables staff to work across all areas of the division.

**Key Role outcomes Role measures**

**accountabilities**
- Provide general

**and key ** Customer and staff satisfaction administrative/clerical support that

**measures**
meets the needs of customers and Accurate and timely completion of team (20%) administrative/clerical duties
- Accurate and timely data
- Act as a reliable point of contact interrogation and input to meet for staff and the public (20%) the needs of the team
- Provide advice to Headteachers, governors and managers (5%)
- Process all customer enquiries or pass to relevant person within agreed deadlines (5%)
- Assist with the creation and maintenance of databases (25%)
- Complete data interrogation and input (25%)

**Key activities ** **General administrative/clerical support (20%)**
- Paying invoices
- Raising orders
- Filing
- Scanning
- Post collection and distribution
- Photocopying

OFFICIAL

OFFICIAL
PLYMOUTH CITY COUNCIL
- Archiving
- Arranging meetings, conferences, training sessions
- Minute taking
- Arranging maintenance works and support for property related issues
- Updating team web pages including Schools Directory
- Assisting with the preparation of the Directory4Services
- **Point of contact (30%)**:

- Providing advice to Headteachers, governors, managers, and general public
- **Data and databases (50%)**:

- Helping with the creation and maintenance of databases
- Assisting with the checking and updating of accommodation schedules; condition, capacity and suitability records; pupil records including children missing education
- Carry out other duties appropriate to the grade of the post

**Essential ** Knowledge of current property/admissions regulations

**qualifications/**
- Understanding of national Education initiatives as they relate to capital

**knowledge**
programme, admissions and school organisation issues
- 2 GCSE (A*-C/9-4) or equivalent in English and Mathematics

**Desirable ** Understanding of the role of the modern local authority

**qualifications/**
- Some knowledge of premises security issues

**knowledge**
- Basic knowledge of health and safety requirements

**Essential ** Reasonable experience of working within an environment dealing with

**experience **property, admissions and school organisation issues
- Reasonable experience of providing administrative support within an office environment
- Demonstrable experience of creating and working with spreadsheets and databases
- Experience of data entry

**Desirable ** Experience of working to deadlines with interruptions

**experience**

**Essential skills ** Post holder is required to interpret information and solve straight forward problems. A line manager is available to refer more complex problems
- Communication skills required orally and in writing to respond to enquiries received from headteacher, governors, managers and the general public
- Keyboard skills required for writing letters, memos and reports. Post holder also required to input data to spreadsheets and graphs.
- Post holder is required to work to deadlines with interruptions

ADMISSIONS SUPPORT ASSISTANT Page 2 of 3

OFFICIAL

OFFICIAL
PLYMOUTH CITY COUNCIL

**Corporate standards**
- In accordance with Council policies and guidance on information management and security, it is your personal responsibility for data protection, client confidentiality and information governance.
- Act at all times in accordance with appropriate legislation and regulations, codes of practice, the provisions of the Council’s constitution and its policies and procedures.
- Work within the requirements of the Council’s Health and Safety policy, performance standards, safe systems of work and procedures.
- Undertake all duties with due regard to the corporate equalities policy and relevant legislation.

ADMISSIONS SUPPORT ASSISTANT Page 3 of 3

OFFICIAL

**Job Type**: Temporary contract

**Salary**: £12.18 per hour

Expected hours: 37 per week

**Benefits**:

- Company pension
- Free parking
- On-site parking

**Education**:

- GCSE or equivalent (preferred)

Ability to Commute:

- plymouth\ (required)

Ability to Relocate:

- plymouth\: Relocate before starting work (required)

Work Location: In person

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