Admissions Officer

4 months ago


Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

We are looking to recruit an Admissions Officer to join are growing team, this an exciting and varied role where you will be provide valuable support to the team and develop your skills.

Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification

To provide a comprehensive inpatient/day case admissions service to the Plastic Surgery Department in an efficient and timely manner, in particular to manage the addition of patients to surgical waiting lists and the selection and booking of patients for admission in accordance with Trust policies and procedures.

We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure.

1. Be responsible for placing patients onto the waiting list by transcribing from notes/booking forms using accurate coding for use with the IPM and Bluespier.
2. Manage the PTL selecting patients for admission on the basis of clinical priority and agreed protocols.
3. Be responsible for arranging patient admissions in accordance with Clinical priority determined by the Medical Teams and chronological waiting list time.
4. Ensuring any relevant investigations or pre-assessment appointments are booked, organising transport where necessary for the patients admission.
5. Be responsible for informing wards of patients admission and ensuring that all patients notes and relevant x-rays and scan results are on the wards.
6. Responsible for informing all wards of all cancellations and re-booking theatre lists, including finding all notes and x-rays.
7. Printing and distributing the theatre lists to ALL appropriate staff on a weekly basis.
8. Responsible for admitting patients who have been seen at the peripheral sites, liaising with the administrative teams there to ensure all patients are treated within the clinical times set out by the Consultants.
9. Responsible for liaising with theatres, other Consultants and departments to facilitate patient’s admissions.
10. Book and pre-pare the pre-admissions clinics with patients notes, scans and x-rays.
11. Ensure patient case notes are requested and available for the patients admission.
12. Reorganise lists to accommodate short notice or urgent patients.
13. Negotiate with surgeons and theatre team.
14. Assess and analyse capacity requirements to meet PTL targets and availability of theatre time.
15. Take appropriate action when theatre capacity proves insufficient to accommodate number of patients who need to be treated.
16. Responsible for the supervision and training of the Support clerk / NVQ students.
17. Take appropriate actions with regard to telephone calls from patients, GPs and other agencies using initiative, within Trust guidelines.
18. Prioritise own workload and work without supervision.


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