Business Administrator

6 months ago

Poole, United Kingdom Modulift UK Ltd Full time

A varied Business Administration and Business Support role, reporting to and assisting the Business Systems & HR Manager with all day-to-day support functions of a growing business. Primary responsibilities will include; HR administration, QHSE administration, facilities support, IT/telecoms system support, business purchasing and general office assistance.

The role demands will be challenging and varied, driven by our continually growing and developing company. As a result it requires a ‘pro-active team player’ and someone really willing to get stuck in.

**Personal Requirements**:

- A minimum of 2-3 years’ experience as a generalist Business Administrator, HR Administrator, H&S Administrator or similar style roles, from within a manufacturing setting.
- Naturally an energetic and supportive team player, displaying a passionate “can do” attitude
- Strong administration skills, with a high level of accuracy and attention to detail.
- The ability to prioritise tasks and a varied workload in order to consistently achieve targets and deadlines.
- A tactful and diplomatic individual, demonstrating a high level of accountability and confidentiality.
- Good interpersonal skills for dealing with employees, visitors and customers professionally and politely.
- This is a role that spans multiple disciplines e.g. HR, H&S, Facilities and general administration and reception duties etc, so you must be willing to embrace all aspects of the role, and learn/develop your skills in any areas which you may not already have working experience.
- Proficient in MS Office including Word, PowerPoint, Excel and Outlook.
- IT confident and proficient.
- Previous HR Training such as CIPD Level 3 or ACAS would be highly advantageous, but is not essential.
- Previous H&S Training such as IOSH or ROSPA would be highly advantageous, but is not essential.

**Role Description**

Assisting the Business Systems & HR Manager with all day-to-day business support and administration functions, which will include:

- HR administration and support such as: recording attendance, recording holiday, personnel files, promotions, appraisals, job descriptions, recruitment, referencing, employment contracts, taking holiday requests, training matrixes and processing leavers.
- H&S administration and support such as: reviewing risk assessments, safe working procedures, COSHH, company vehicle management, safety induction training, first aid kit inventories, routine H&S inspections, checks and tests.
- Facilities administration and support such as: arranging contractors e.g. cleaner, landscapers, plumber and electrician etc, maintaining cleaning and kitchen supplies and stock level management.
- Management system support and assisting in addressing internal audit findings and preparing for internal and external audits through document reviews, document maintenance and improvement/updates etc.
- General business administration, purchasing and support such as: factory supplies, PPE, furniture and office stationery and stock level management.
- Working with our IT Management Provider to complete the hardware setup, profile setup and software install for new users.
- Managing office events and niceties such as Christmas, socials, birthday and welcome cards.
- Liaising with suppliers, contractors and agencies for various business services.
- Answering and dealing with incoming calls politely and professionally.
- Greeting visitors to the premises.
- Writing up meeting minutes and data reporting, as required by Management.
- Administrative support in other Departments during periods of sickness and absence, including learning to process sales orders.
- Filing, general administrative assistance and support to ensure the smooth running of the business and upkeep of the premises.
- The above list of responsibilities is not exhaustive._

**Role Specifics**:
Availability: _We are recruiting for 1 full time Business Administrator._

Competitive Wage: _£23,000 - £27,000 pro rata and dependent on experience._

Location:_Holton Heath Trading Park, Poole._

Working Hours: _Monday to Thursday 08:30 to 17:30. Friday 08:30 to 16:00 (total of 40 hours per week)._

Holiday: _20 days pro rata plus the Christmas Shutdown period and UK Bank Holidays._

Facilities: _Free on-site car, motorbike and bicycle parking. On-site shower and changing facilities. Tea and coffee provided to all staff._

DIS Benefit: _Group life cover provided to all employees._

Socials: _Monthly Summer BBQ’s with a range of food provided to all staff and the usual office parties._

Cost of Living: _Periodic cost of living salary reviews for all employees._

Well-being: _Independent employee assistance programme (EAP). Eye-care vouchers for relevant staff._

**Company Profile**

We are an innovative Engineering Design and Manufacturing company, based in Poole. Established in 2002, we have transformed into a leading global brand and the premium supplier within our heavy lifting specialism. Kno

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