Projects Team Administrator

6 months ago


Shaftesbury, United Kingdom Wessex Electricals Full time

Wessex Electricals are a family run company based in Dorset, with over 57 years’ experience in the industry. Due to our continued expansion, we are seeking an experienced administrator with second-to-none customer services skills to join our Electricals division within the Project Team.

Based at our head office in Shaftesbury, you will work alongside other Administrators within the Projects Team where you will have specific individual responsibilities. There are however some shared tasks which will require you to work closely together and excellent communication between you all will be essential. The nature of this role requires an adaptable and resilient individual who enjoys a fast-paced working environment.

This role is part of the projects team who focus on the electrical contracting and energy projects in commercial and industrial sectors.

**Main Duties & responsibilities**:

- Process invoices, run works pipeline and keep on top for monthly invoicing targets.
- Ordering of materials, access equipment, accommodation, associated with jobs.
- To process electrical certificates & related documentation for project works, ensuring Management System procedures are adhered to.
- To assist where needed with the administration of daily adjustments to Project Team engineer timesheets & send weekly summary reports.
- Produce Operations & Maintenance manuals for clients as instructed by the Contract Managers in a timely manner to coincide with invoicing for month end targets.
- To answer the department telephones, direct calls and take messages as necessary.
- Provide administrative support to the Project Team Contract Managers regarding the running of project works where needed.
- This list of responsibilities and duties is not exhaustive, and the Company will expect you to perform other duties relevant to the job title._

**Essential competencies**:

- Customer Focused.
- Excellent written and verbal communication skills.
- Good mediating skills.
- Confident with Microsoft Word and Excel.
- Excellent ability to organize and prioritise workload effectively to meet targets.
- High level of accuracy and tenacity.
- Excellent team working skills.
- Good problem-solving skills.

**Desirable**:

- Experience in a fast-paced office environment.

**Remuneration**:

- Salary £22,000 - £24,000 p/a
- 24 days holiday (pro-rata) plus bank holidays.
- BUPA medical insurance
- Accident and Sickness Insurance
- Life Assurance
- Pension contributions

**Salary**: £22,000.00-£24,000.00 per year

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Free parking
- Life insurance
- On-site parking
- Private medical insurance
- Profit sharing
- Referral programme
- Sick pay

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Shaftesbury: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Microsoft Excel: 1 year (required)
- Microsoft Word: 1 year (required)
- Administrative: 2 years (required)

Work Location: In person



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