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Records Co-ordinator

8 months ago

Didcot, United Kingdom Public Sector Resourcing Full time

**Records Co-ordinator - Inside IR35**

**Contract Term: 12 months**

**Contracting Authority: Nuclear Waste Services**

**Location: Remote with occasional travel to Harwell or Cumbria**

**Nuclear Waste Services brings together the UK’s leading nuclear waste management capabilities.**

We have integrated the expertise of Low Level Waste Repository (LLWR), Radioactive Waste Management (RWM), and the Nuclear Decommissioning Authority (NDA) group’s Integrated Waste Management Programme (IWMP). This creates an organisation focused on the management of the UK’s nuclear waste, safely and securely for generations to come.

We are part of the NDA group, which is undertaking the biggest clean-up project in Europe over many decades. Nuclear Waste Services is integral to this environmental clean-up mission, as we work to provide permanent answers to our country’s nuclear waste. The UK has been producing and managing radioactive waste on an industrial scale since the 1940s. However, today’s approach and capabilities for waste management need to adapt to keep pace with NDA’s decommissioning ambitions. This includes its commitment to recycle 50% of waste from decommissioning and reduce secondary wastes by around 70% by 2030.

The NWS record Co-ordinator role directly supports the records management capability with the co-ordination of records management tasks such as creating training material, collating, and disseminating reports, metrics, facilitating the archive room activities, providing regular communications to the wider organisation regarding record management topics.

**As a Records Co-ordinator, your main responsibilities will be**:

- To be aware of and abide by the company’s Standards and Expectations.
- Comply with legislative, regulatory and company policy, standards, and procedures e.g., safety, quality, risk, security etc, applicable to the role.
- Comply with company’s information risk management processes, with respect to information assets
- To be aware of the environmental issues associated with your role.
- To challenge personnel on issues, processes and procedures that may have an adverse effect on quality, safety, security and environment.
- To deliver set Records Management objectives.
- Provide advice and guidance on records management queries / issues.
- To facilitate and monitor the records management inbox and disseminated any queries to the relevant recipient.
- To facilitate and monitor the records management MS teams page to ensure the environment remains simple to navigate and information is structured to aid retrievability.
- Support with the collation of the business classification information
- Support with collation and maintenance of the NWS record retention schedule
- Facilitate the indexing of records into B749 archive, ensuring the index remains current, support any uploading of records into an electronic system.
- Create and disseminate, review cycle, disposition action reports to the organisation.
- Support the organisation with archive and retrieval requests.
- Ensure the Archive Master spreadsheet remains current, and any destruction paperwork is uploaded as required.
- Create and manage a record appraisal programme and capture, disseminate, and monitor until closure any actions that derive from the appraisals.
- Support the creation and upload of record and accessibility checks, capture, disseminate and monitor until closure any actions that derive from the reports.
- Support the creation of training material for the records management capability and ensure it is available as and when required.
- Formatting and checking of Records management procedures, forms as and when requested by the record manager.
- Populating record management metrics which are used to support the performance of the records management capability.
- Create communication plan’s, with the aid of the record management capability and issue relevant comms as and when required regarding records management.
- To liaise with regulators, certification bodies and customers.

**Essential**
- Experience in a records management role
Proficient in MS office tools e.g excel, word, powerpoint. Experience with indexing and archiving of records.
- Experience with creating record retention schedules.
- Experience with using electronic document record management systems (EDRMS
- Familiar with authenticity, reliability, integrity, use-ability in terms of record management characteristics.
- Strong verbal and written communication skills - able to present findings and justify conclusions.
- Self-starter to identify risks or opportunities in role and propose action to mitigate risk or realise benefit.

**Desirable**
- Member of an appropriate professional body relating to the scope of the role.
- ISO internal auditor qualified.
- ISO15489
- We want Nuclear Waste Services to be a great place to work where everybody is action orientated, ambitious, collaborative and acts with integrity. It will combine the tale