Fleet Co-ordinator

**Role: Fleet Coordinator**

**Location: Harwell Science Park, near Didcot**

**Hours: 37.5 hours per week, flexible on start / finish times - either 8am - 4pm or 08.30am - 4.30pm Monday - Friday.**

**At SMS Environmental, we focus on competence and innovation, we therefore look for the best and most diverse talent of today and tomorrow. SMS Environmental has an immediate opportunity for an enthusiastic Fleet Coordinator to assist our Procurement team in managing a fleet of over 150+ vans and cars.**

We recognise that people are at the heart of our business. That’s why we aim to recruit and retain the best and offer challenging and rewarding opportunities.
As an accredited ‘Investors in People’ organisation, and as Newsweeks UK'sTop 100 Most Loved Employers, all successful applicants will receive comprehensive personalised support to enable them to achieve their goals. Rather than being lost within a large corporate organisation, at SMS we focus on the individual potential of our employees, and help to nurture their career.

The role is based at our prestigious offices on the Harwell Campus in Didcot, and although this has public transport connections, you do need to possess a full UK driving licence for our role.

The role is office based, however you will be expected to carry out some travelling to local garages for vehicle maintenance requirements. You will be responsible for coordinating the provision of vans and cars across the company to include the installation of tracking devices - we have offices in Didcot, Derby, Cardiff and Glasgow. This is a fast-moving role and needs a coordinator who is proactive but can react positively to changing requirements.

**The ideal applicant will be**:

- Experienced in fleet (desirable)
- A confident administrator
- An assertive communicator
- Experienced using databases and have accurate data entry skills
- Able to plan and prioritise work effectively
- Practical and hands on to fit trackers in vans (training given)
- Able to drive vans and cars

**Key responsibilities are**:

- Keeping the company on the road through the provision of cars and vans
- Liaising with managers and drivers across the company
- Managing the provision of vehicles through third party leasing and rental companies
- Working with the tracker company and using tracker software to monitor van use and provide information to managers
- Liaising with body shop to ensure optimum turn around for vehicle repairs
- Recording of traffic fines / vehicle deductions and liaising these with the drivers
- To install and uninstall trackers from vans and cars as necessary
- To work with insurance company ensuring MID database is updated and any claims are notified promptly and followed through to completion
- Support drivers after vehicle accidents and incidents, following the process and keeping managers informed
- To organise vehicles for new employees and to arrange return of vehicles as required
- Ensuring required vehicles are entered onto the Congestion and Date charge databases
- To check vehicles for damage on delivery, when swapped between drivers and on return
- To work with HR providing support with the provision of vehicles to starters and carrying out of induction training for drivers of company vehicles
- To ensure vehicles and any changes are reported to HMRC
- To answer queries from all vehicle drivers and provide support and direction
- To react effectively to requests for replacement and short-term rental vehicles

**Benefits**:

- Competitive salary
- 30 days holiday including bank holidays
- Workplace Pension scheme
- Enhanced Sick, Maternity & Paternity Pay
- Cycle to Work Scheme
- Tech Support Scheme
- Electric Car Scheme (through salary sacrifice)
- Private Medical Cover, or cash alternative plan after 2 years service
- Extra bonus holiday for birthday on completion of 2 years service
- Free onsite car parking
- Discount shopping portal
- 24/7 Employee Assistance programme

All applicants must possess full working rights to work in the UK.

**No agencies please.**:

- SMS Environmental is an equal opportunities employer we welcome applicants from all sections of the community_

**Job Types**: Full-time, Permanent

Pay: £24,000.00-£27,000.00 per year

**Benefits**:

- Bereavement leave
- Company pension
- Cycle to work scheme
- Employee discount
- Employee mentoring programme
- Enhanced maternity leave
- Enhanced paternity leave
- Free parking
- Health & wellbeing programme
- On-site parking
- Private medical insurance
- Referral programme
- Sick pay
- Store discount
- Transport links

Schedule:

- Monday to Friday

**Experience**:

- Fleet: 1 year (preferred)

Licence/Certification:

- Driving Licence (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person