Finance and Facilities Coordinator
7 months ago
The opportunity
This role is to be the FM department’s first point of contact for administration and finance and to deputise for the assistant facilities manager when appropriate.
They will also manage legal, financial and commercial risks and opportunities, manage and deliver specific commercial policies and procedures and provide general commercial support as required across a wide range of projects and contract accounts on a global scale.
Your responsibilities will include:
- Raising purchase orders on the Mace finance system; annual and reactive.
- Monitoring to ensure accurate tracking and receipting of invoices.
- Processing BACS payments and credit notes.
- Assisting with budgets, AFEs and Project finance.
- Assisting with supplier set-up/onboarding process.
- Managing, tracking, and updating contract documents.
- Supporting supply chain process and management.
- Building and maintaining good relations with Mace and client employees.
- Assisting with FM enquiries and managing FM24 helpdesk jobs and escalations.
- Overseeing minor contracts including organising quarterly meetings.
- Archiving of FM documents.
- Monitoring incoming utility invoices and uploading data to the external platform (Greenstone).
- Uploading vacancies to the Mace system.
- Troubleshooting waste reports.
- Booking additional waste collections.
- Collecting and inserting waste data into Mace system.
- Supporting biannual ISO4001 audits; including updating EMS documentation prepare regional management reviews.
About you
You have some previous finance experience and knowledge of the FM sector. You have experience leading or training team members. You have a good working knowledge of MS Word, Excel and PowerPoint.
LI-Onsite
-
Facilities Coordinator
1 month ago
Henley-on-Thames, United Kingdom TECREC (ENGINEERING RECRUITMENT SPECIALISTS) Full timePosition Facilities Coordinator Salary Up to £30,000 per annum Location Henley-on-Thames Working Hours Monday-Friday (40-hour week) Reporting Into Client Response Manager Tecrec are currently searching for an experienced Facilities Coordinator to work for a business that are experts in workspace transformation for commercial offices and retail...
-
Facilities Coordinator
1 month ago
Henley-on-Thames, United Kingdom TECREC (ENGINEERING RECRUITMENT SPECIALISTS) LTD Full timePosition Facilities Coordinator Salary Up to £30,000 per annum Location Henley-on-Thames Working Hours Monday-Friday (40-hour week) Reporting Into Client Response Manager Tecrec are currently searching for an experienced Facilities Coordinator to work for a business that are experts in workspace transformation for commercial offices...
-
Facilities Coordinator
4 days ago
Henley-on-Thames, United Kingdom BBO Recruitment Ltd. Full timeAs a Facilities Coordinator, you will play a pivotal role in delivering exceptional service to a portfolio of more than 20 high-end clients. If you have a background in facilities coordination, strong knowledge of PPMs, remedial works and Health and Safety legislation, this is a fantastic opportunity to hit the ground running in a well-established business...
-
Facilities Coordinator
2 weeks ago
Walton-on-Thames, Surrey, United Kingdom ES Recruitment UK Full timeAbout the RoleOur client, a leading organisation in ES Recruitment UK, is seeking an experienced Facilities Coordinator to support the smooth operation of their facilities department. This role involves working closely with colleagues, contractors, and external providers to deliver exceptional service, ensure compliance, and assist with sustainability and...
-
Facilities Team Coordinator
1 week ago
Henley on Thames, Oxfordshire, United Kingdom TECREC (ENGINEERING RECRUITMENT SPECIALISTS) LTD Full timeAbout the RoleWe are seeking an experienced Facilities Coordinator to work with our client, a leading provider of workspace transformation services for commercial offices and retail occupiers. As a key member of the team, you will be responsible for coordinating office operations, ensuring seamless day-to-day functioning of the workplace.Key...
-
Facilities Coordinator Specialist
2 hours ago
Henley on Thames, United Kingdom Bucks & Berks Recruitment PLC Full timeAre you a detail-oriented and organized professional looking for a challenging role in property management?About the RoleBucks & Berks Recruitment PLC is seeking a skilled Facilities Coordinator to join their team. The successful candidate will be responsible for providing top-notch support services to centre managers across a portfolio of serviced...
-
Facilities Coordinator
2 weeks ago
Henley on Thames, Oxfordshire, United Kingdom Hallmark Luxury Care Homes Full timeHallmark Luxury Care Homes is committed to providing exceptional care that supports residents to live each day to the full. We believe in celebrating the privilege of aging and embracing it with open arms.We are seeking a highly skilled Facilities Coordinator to join our team, who will be responsible for maintaining high standards in and around our homes....
-
Facilities Coordinator
1 month ago
Walton-on-Thames, United Kingdom ES Recruitment UK Full timeAbout the Role Our client is seeking a Facilities Coordinator to support the smooth operation of their Facilities department. This role involves working closely with colleagues, contractors, and external providers to deliver exceptional service, ensure compliance, and assist with sustainability and health & safety initiatives. This is a hands-on role...
-
Facilities Coordinator
1 month ago
Walton-on-Thames, United Kingdom CV-Library Full timeAbout the Role Our client is seeking a Facilities Coordinator to support the smooth operation of their Facilities department. This role involves working closely with colleagues, contractors, and external providers to deliver exceptional service, ensure compliance, and assist with sustainability and health & safety initiatives. This is a hands-on role...
-
Facilities Co-ordinator
5 days ago
Henley-on-Thames, United Kingdom Gi Professional Full timeFacilities Co-Ordinator - Permanent Salary 25k Based in Henley on Thames, Oxford - RG9 4GE Hours - Monday to Friday Maintenance operative/ Facilities/ Building maintenance / Facilities Co-Ordinator / Henley on Thames / RG9 4GE / 28k Gi Group are working in partnership with Bremont who are a leading British luxury watch company based in Henley on Thames who...
-
Facilities Operations Specialist
2 weeks ago
Walton-on-Thames, Surrey, United Kingdom ES Recruitment UK Full timeAbout the Role: The Facilities Coordinator is a key member of the Facilities team, responsible for ensuring the smooth operation of our facilities department. This role involves collaborating closely with colleagues, contractors, and external providers to deliver exceptional service, maintain compliance, and support sustainability and health & safety...
-
Finance Assistant
5 days ago
Henley-on-Thames, United Kingdom Bucks and Berks Recruitment Full timeOur client, a leading luxury British brand, with state of the art offices based in Henley, is looking for a Finance Assistant to join their team. The main purpose of the role is to support the finance team with a wide range of finance admin duties. The role will require you to regularly update an accurate and reconciled cash book whilst assisting the wider...
-
Facilities Helpdesk Coordinator
3 days ago
Henley-on-Thames, United Kingdom BBO Recruitment Ltd. Full time**Duties** - Logging all details onto the system - Speaking to all different departments in the business - Contributing to the overall success of the business by supporting internal colleagues on any other tasks as required and maintaining accurate records of all activities - Collating, monitoring and managing all facilities documentation **Previous...
-
Procurement and Finance Coordinator
4 weeks ago
Henley on Thames, Oxfordshire, United Kingdom Kenton Black Ltd Full timeJoin Our Team at Kenton Black LtdWe are seeking an exceptional Account Assistant to support our finance operations. This is an exciting opportunity for someone who is passionate about finance and eager to develop their skills.About the RoleThe successful candidate will have the opportunity to work across 2 sites, supporting finance operations and...
-
Workspace Transformation Coordinator
2 weeks ago
Henley on Thames, Oxfordshire, United Kingdom TECREC (ENGINEERING RECRUITMENT SPECIALISTS) LTD Full timeRole Overview TECREC (ENGINEERING RECRUITMENT SPECIALISTS) LTD is seeking a skilled Facilities Coordinator to join their team. In this role, you will be responsible for delivering exceptional facilities coordination services to our clients. Responsibilities Delivering facilities coordination services to commercial offices and retail occupiers Collaborating...
-
Financial Management Specialist
4 weeks ago
Henley on Thames, Oxfordshire, United Kingdom Hays Accountancy and Finance Full timeJob DescriptionWe are seeking a skilled Financial Management Specialist to join our team at Hays Accountancy and Finance. As a key member of our finance department, you will be responsible for managing in-house finances for a small company based in Henley-on-Thames.The ideal candidate will have 3-5 years of experience in administrative roles, preferably in...
-
Facilities Management Coordinator
1 month ago
Walton-on-Thames, Surrey, United Kingdom Kia Europe Full timeKia Europe is seeking a highly motivated Facilities Management Coordinator to join their team. As a key member of the department, you will play a critical role in ensuring the smooth operation of our facilities, providing exceptional service to our staff and visitors.This is a 12-month fixed-term contract offering a competitive salary of £35,000-£40,000...
-
Bookkeeping and Administration Professional
4 weeks ago
Henley on Thames, Oxfordshire, United Kingdom Hays Accountancy and Finance Full timeJob SummaryWe are seeking a highly skilled Bookkeeping and Administration Professional to join our team at Hays Accountancy and Finance. This is a fantastic opportunity to work in a small company based in Henley-on-Thames, managing the financial aspects of the business.The ideal candidate will have a strong background in finance, with experience in...
-
Commercial Office Coordinator
2 weeks ago
Henley on Thames, Oxfordshire, United Kingdom TECREC (ENGINEERING RECRUITMENT SPECIALISTS) LTD Full timeJob SummaryWe are seeking an experienced Facilities Coordinator to join our team. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day running of our clients' office spaces. Your role will involve managing facilities, coordinating maintenance, and providing exceptional customer service to our clients.Key...
-
Facilities Management Assistant
2 weeks ago
Henley on Thames, Oxfordshire, United Kingdom TECREC (ENGINEERING RECRUITMENT SPECIALISTS) Full timeAbout the Role:We are seeking a skilled Facilities Coordinator to join our team in Henley-on-Thames. This exciting opportunity allows you to work closely with clients, resolving maintenance issues and ensuring the smooth operation of their properties.Your Key Tasks:Manage the helpdesk function, responding to client inquiries and requests in a timely...