Meeting Rooms and Facilities Coordinator

2 weeks ago


Birmingham, United Kingdom Katie Bard (Angela Mortimer Plc) Full time

Our client is a prestigious international firm and are looking to recruit a Facilities & Meeting Rooms Coordinator for their glossy Birmingham offices.

This busy and varied role is ideal for anyone who is keen to work in an office based environment but doesn’t want to be tied to a desk all day. You will be:

- Managing all client and Internal meeting room configurations, setting up rooms as per requirements in terms of furniture, technology, catering, and equipment.
- Assisting external and internal clients with use of In Room audio visual and presentation equipment (Teams, video and audio conferencing, data projection, sound system, MS office tools, including PowerPoint (including adding graphics, sound and movie clips),still and video cameras.
- Troubleshooting technical AV issues using proven problem-solving processes and report any faults to the AV team. Provide Wi-Fi and printing support to the firm's clients and external guests.
- Ensure all meeting rooms/collaboration spaces are properly equipped with stationery, peripherals, and user guides where necessary.
- Meet and greet clients delivering a world class client experience - both in person and virtually via all communication tools.
- Anticipating and responding to the client needs, helping where needed, assisting with their requests and queries efficiently and effectively
- Offering a hotel-style concierge service to clients, including taxis, restaurant recommendations etc.
- Go-to person for key client meetings and events, offering expert knowledge and advice from inception to on the day.
- Liaison with technology services, catering, facilities, and maintenance departments throughout the day to ensure the smooth provision of services to the meeting rooms
- Assisting the business development and events teams with event planning and organisation
- Undertake other duties as required by the Client Services Manager.

Ref:#64

If you are already registered with Katie Bard, please contact your consultant directly. Katie Bard is an Equal Opportunities Employer. Katie Bard is acting as an employment agency.



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