Facilities Coordinator
1 month ago
JLL supports the Whole You, personally and professionally.
**Responsibilities**:
Assist in the implementation and management of the IFM program, ensuring that all facilities are maintained in compliance with applicable laws and regulations.
Coordinate with service contractors and vendors to ensure the timely completion of maintenance, repairs, and other facility-related tasks.
Monitor and track work orders generated from building occupant requests, prioritize them based on urgency, and ensure timely completion.
Conduct regular property inspections, documenting any repair or maintenance requirements, and reporting them to the appropriate stakeholders.
Assist in the management of leased facilities, including interface with landlords or their representatives to ensure lease-based requirements are met.
Support the development and implementation of preventive maintenance programs, including equipment maintenance history tracking and reporting.
Manage the procurement of materials and suppliers associated with the defined range of services, negotiating service levels, cost, and response times.
Assist in the development and management of annual budgets for facility operations, repair, and maintenance activities.
Collaborate with the Facilities Accounting team to ensure proper recording and reporting of financial data related to facilities.
Maintain a robust communication process with facility occupants, ensuring that important information is effectively communicated.
Assist in emergency situations by promptly notifying the necessary stakeholders, making appropriate expenditures for repairs, and coordinating with emergency response teams as needed.
Provide general support for facility-related projects and initiatives as directed by the Facilities Manager.
**Requirements**:
Proven experience in facilities or property management, preferably in an integrated facilities management setting.
Familiarity with relevant legal requirements, codes, and regulations governing facility operations.
Strong communication and interpersonal skills, with the ability to effectively interact with stakeholders at all levels.
Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
Proficiency in using computerised maintenance management systems (CMMS) and other facility management software.
Knowledge of budgeting and financial management principles within a facilities context.
Ability to work independently and as part of a team, taking initiative and demonstrating problem-solving skills.
Please note that this job description is a sample and should be further tailored to align with the specific needs and requirements of your organisation.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
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