Finance & Operations Administrator - Nyu London
6 months ago
Position Summary:
This is a full-time, permanent position.
The post holder will provide essential administrative support across a range of duties to NYU London’s Finance & Operations department.
**Financial administrative support - 50%**
- Assisting with routine accounting matters including processing payments, logging expenditures, and coordinating invoice authorizations
- Placing orders in accordance with NYUL procurement procedures and signatory authority
- Assisting with the filing and administration of the Finance & Operations office
- Monitoring and maintenance of the NYUL Finance & Operations inbox
- Creation, submission and follow-up administration of data uploads recording monthly bank activity and any other data uploads required at the time, to the General Ledger using the Journal Entry Management System (JEMS)
- Assisting with the issuing of invoices to internal and external parties
- Coordinating and reconciling the NYU intersession programmes’ expenses
- Utilising the NYU financial reporting systems in liaison with the wider Finops team
- Assisting with the processing of one-off expenses
- Assisting with the petty cash funds and distribution of funds when requested
- Assisting with data collection and processing during financial year-end and financial analysis projects and processes
- Assist with the administration of NYUL’s payroll
**General office administration - 25%**
- Assisting with various administrative tasks including room allocation and bookings, internal signage and information notices, office filing, processing shipments
- Assisting with orders of office and maintenance supplies for all NYUL sites
- Dealing with general office enquiries and data entry needs
- Liaising with NYUL’s utilities and telephone providers; coordinating monthly bill analysis for NYUL’s Student Residences
- Providing administrative support to the Director, Deputy Director, Assistant Director for Finance & Operations and the Finance & Operations Manager when required
- Other duties as assigned by the Assistant Director for Finance and Operations or as required by the Director
**Facilities administration
- 20%**
- Coordinating the Facilities ordering process, including creating purchase orders in in accordance with NYUL procurement procedures and signatory authority; placing orders
- Assisting with bid and request for proposal submissions, contract management, and project administration
**Hospitality - 5%**
- Assisting with the organisation of on-site functions, conferences and meetings as required
- Assisting with visitor schedules as required
**Website support
- 5%**
- Updating content of NYU London website including gathering and collecting information from faculty and other staff
Qualifications:
**Required Education**
- Educated to degree level or equivalent qualification/experience
**Required Experience**
- Computer literate; experience of Google Suite
**Required Knowledge, Skills, and Abilities**
- A demonstrated commitment to promoting a diverse and welcoming environment, as evidenced by prior successful and innovative measures
- Strong organisational ability; proven experience of completing tasks to high levels of accuracy and timeliness, with attention to detail and a methodical approach
- Excellent interpersonal and written communication skills; the ability to converse with a diverse range of people at all levels; an enthusiastic team player
- Positive and proactive attitude to an often demanding workload
- Proven ability to manage own workload and to work flexibly in response to changing demands and priorities; able to cope under pressure
- Punctual, responsible, self-motivated and flexible
- Demonstrable numeracy skills
Additional Information:
Further benefits include: 28 days annual leave pro rata, USS pension scheme and private medical insurance (optional)
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
- EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity_
-
Academic Affairs Administrator
6 months ago
London, United Kingdom New York University Full timePosition Summary: This is a full-time, permanent post. The Academic Affairs Administrator ensures the efficient delivery of the NYU London academic programme and works closely with faculty and staff to coordinate academic class preparation and administration. The Administrator is the first point of contact for any academic student enquiries and manages...
-
Residence Life Administrator
1 week ago
London, United Kingdom New York University Full timePosition Summary NYU is committed to being a welcoming campus community that reflects and enacts the values of global inclusion, diversity, belonging, equity and accessibility that informs academic excellence. We seek candidates who will not only enhance our commitment but whose experience, competencies, skills, and community engagement efforts...
-
Student Life Coordinator
6 months ago
London, United Kingdom New York University Full timePosition Summary: to diverse, equitable, inclusive learning and working environments for our students, staff, and faculty. The position of Student Life Coordinator (SLC) is a full-time position. The SLC will spend the majority of their working hours in the Student Affairs Office at the NYU London Academic Centre, and will be responsible for the work of the...
-
Executive Assistant
5 months ago
London, United Kingdom New York University Full timePosition Summary: This is a 100% in-person position and not eligible for consistent hybrid work unless approved on a case by case basis by the ED. **General administrative support: 50%** - Providing general assistance to the Executive Director including coordinating calendar and appointments as needed, prioritising demands and scheduling important meetings...
-
London, United Kingdom New York University Full timePosition Summary NYU is committed to being a welcoming campus community that reflects and enacts the values of inclusion, diversity, belonging, equity, and accessibility (IDBEA) that inform academic excellence. This is a full-time, fixed term (3 years) position reporting to the Associate Director for Academic Affairs. The Lecturer & Program Manager...
-
London, United Kingdom New York University Full timePosition Summary NYU is committed to being a welcoming campus community that reflects and enacts the values of inclusion, diversity, belonging, equity, and accessibility (IDBEA) that inform academic excellence. This is a full-time, fixed term (3 years) position reporting to the Associate Director for Academic Affairs. The Lecturer & Program Manager...
-
Enterprise Customer Success Coach
5 months ago
London, United Kingdom Culture Amp Full time**Join us on our mission to make a better world of work.** Culture Amp revolutionizes how over 25 million employees across 6,000 companies create a better world of work. As the global platform leader for employee experience, Culture Amp empowers companies of all sizes and industries to transform employee engagement, develop high performing teams, and retain...
-
Enterprise Customer Success Coach
6 months ago
London, United Kingdom Culture Amp Full time**Join us on our mission to make a better world of work.** Culture Amp revolutionizes how over 25 million employees across 6,000 companies create a better world of work. As the global platform leader for employee experience, Culture Amp empowers companies of all sizes and industries to transform employee engagement, develop high performing teams, and retain...
-
Finance Administration Supervisor
4 weeks ago
London, United Kingdom Harmonic Finance™ | Certified B Corp Full time €40,000 - €45,000Finance and Administration Manager | Exciting Architecture Start-up | London Harmonic is excited to partner with a sustainable, architect-led construction firm in London, seeking a Finance and Administration Manager to join their close-knit studio. Known for their beautiful residential projects across London, this firm prioritizes sustainability and...
-
Operations Administrator, London
6 months ago
London, United Kingdom Human Rights Watch Full time**FIXED-TERM, FULL-TIME JOB VACANCY** **OPERATIONS ADMINISTRATOR** **Operations Department** **London Office** **Application Deadline: Open Until Filled** The Operations Department of Human Rights Watch (HRW) is seeking applicants for the position of Operations Administrator to provide day-to-day support in ensuring the smooth and efficient running of HRW's...
-
Faculty Finance Administrator
6 months ago
London, United Kingdom Birkbeck University of London Full timeFaculty Finance Administrator Are you a finance administrator with excellent organisation and IT skills, and a flair for customer service? Are you a strong communicator, eager to learn and develop new skills? Salary range £29,392 to £33,806 Contract type Open ended Mode Full time Grade 4 Business Unit Faculty of Science Closing Date 30/08/2023 Ref...
-
Faculty Finance Administrator
6 months ago
London, United Kingdom Birkbeck University of London Full timeAre you a finance administrator with excellent organisation and IT skills, and a flair for customer service? Are you a strong communicator, eager to learn and develop new skills? You will work closely with other staff and will: - Provide administrative support and contribute to other aspects of work to ensure the smooth running of operations - Provide...
-
London, Greater London, United Kingdom New York University Full timeAbout the RoleWe are seeking an exceptional individual to join our team as Academic Program Manager and Lecturer in Culture, Education and Psychology at New York University London.Job DescriptionThis is a full-time, fixed-term position reporting to the Associate Director for Academic Affairs. The successful candidate will support the academic mission of NYU...
-
Operations/ Finance Administrator
5 months ago
London, United Kingdom Morgan Spencer Full time**Operations/Finance Administrator** **Central, London** **£28,000 to £35,000 dependent on experience** **Permanent role** **Immediate to start** **THE COMPANY**: My client is a Brokerage Company based in the heart of London, this is your chance to become involved in a really worthwhile and hands-on team. You will be working on supporting their Finance...
-
Finance Assistant
5 months ago
London, United Kingdom First Tram Operations Full time**Who are we?** Tram Operations Limited (TOL) is a FirstGroup subsidiary that is proud to operate the London Trams service for Transport for London (TfL). The tram service with its 39 tramstops provides inter-urban, cross-borough services, in Southwest London, for customers travelling between Wimbledon and New Addington or Beckenham Junction and Elmers End...
-
Finance Administrator
6 months ago
London, United Kingdom Fair Finance Full time**Location**: Based in our Dalston office with flexibility to WFH **Reporting to**:Head of Finance **Contract**:Permanent, full-time **Salary**: £23,400 per annum **About the role** Reporting to the Head of Finance, the Finance Administrator will provide day-to-day administrative support to the finance team, as well as having their own duties and...
-
London Underground Administrator
6 months ago
London, United Kingdom Transport for London Full time**Organisation** - LINE OPERATIONS - Northern Line **Job** - Administration **Position Type** - Full Time We are pleased to announce that we are looking for Line Operations Administrators to populate a waitlist on a Fixed-Term basis to support with the smooth running of London Underground’s train service. We’re looking for enthusiastic and motivated...
-
Finance Administrator
6 months ago
London, United Kingdom BSR Health Full time**Medical Finance Administrator**: - **Central London (W1G) - on site**_ **up to £27,500** We are excited to offer a fantastic opportunity for a Medical Finance Administrator to join an expanding hospital team in Central London. As a Medical Finance Administrator, you will be responsible for managing financial transactions and patient billing, ensuring...
-
Finance & Administration Officer, London
2 weeks ago
Greater London, United Kingdom Trade and Investment Queensland Full timeJob Description FINANCE & ADMINISTRATION OFFICER Trade and Investment Queensland – London Office Globally Minded. Locally Engaged. Connected by You. Bring your unique perspectives and experiences and be part of the global team that contributes to connecting the State of Queensland, Australia to the world. Trade and Investment Queensland (TIQ) is the...
-
Finance & Administration Officer, London
2 weeks ago
Greater London, United Kingdom Trade and Investment Queensland Full timeFINANCE & ADMINISTRATION OFFICERTrade and Investment Queensland – London OfficeGlobally Minded. Locally Engaged. Connected by You.Bring your unique perspectives and experiences and be part of the global team that contributes to connecting the State of Queensland, Australia to the world. Trade and Investment Queensland (TIQ) is the State Government’s...