Interim Programme Co-ordinator
2 days ago
**What's involved with this role**:
**Interim**
**Programme Co-Ordinator (Admin and Clerical)**
**Reference no**:WECA 5222043 Pay Rate: Up to £22
**per hour** PAYE
**A Programme Coordinator is required to provide programme support to the client’s Strategy & Policy team, supporting projects throughout their lifecycle.**
**The post-holder will have specific responsibility for supporting regular project meetings, making all necessary arrangements to ensure meetings run smoothly, ensuring papers and briefings are prepared and circulated in good time, taking minutes, and following up on actions.** Key responsibilities:
- Work closely with the Head of Operations and Performance to ensure that appropriate governance is in place for key project meetings and that activities link where appropriate with the wider corporate portfolio of projects.
- Arrange for the preparation of papers and the briefings of key stakeholders in advance of important meetings and committees.
- Liaise closely with all staff across the organisation, as well as internal and external stakeholders, to co-ordinate updates and prepare reports.
- Capture and share action notes from key meetings, ensuring the right people are providing the right responses at the right time.
- Ensure that appropriate administrative processes are in place, making changes where necessary to improve efficiency.
- Ensure that the regular cycle of reporting is co-ordinated efficiently.
- Ensure activity is managed within internal and external governance requirements.
- Report on project progress to internal and external stakeholders and through the democratic governance structure.
- Working with the financial team to coordinate reports and ensure consistency in published project information.
**“Role Requirements” - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria**: Qualifications/Knowledge:
- Knowledge of project management and local government project processes.
**Experience**:
- The role would suit an experienced project administrator.
- Experience of co-ordinating meetings, setting agendas and managing forward plans.
- Experience of using a suite of IT packages, including MS project or similar, to co
- ordinate projects and programmes.
- ordination of a work programme.
- Experience of working with staff at all levels of an organisation to complete tasks.
- Some experience of working in a local government or political environment.
Skills/Technical skills:
- Some management competence and can operate with mínimal direction.
- Ability to prioritise work independently, and work across a wide range of often diverse tasks daily.
- Excellent organisational skills, with the ability to co-ordinate a complex series of meetings and programmes.
- Good communicator with good written English.
- Determined and resourceful.
- Comfortable working with many different people and organisations daily.
**_To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF._**
**_If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity._**
**Other “Essential Requirements” - Please check to ensure that your CV addresses the following items**:
- **Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.**
- Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
- Your availability to work either immediately, or at short notice.
- Please refer to the Role Requirements section above - your CV must address the requirements listed.
**Other preferable/desirable details to include on your CV, if applicable**:
- Any local authority/public sector experience
- Any relevant qualifications held or being studied for.
**Job Ref: WECA 5222043**
**Anticipated Length of Assignment**: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
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