Office Coordinator

3 weeks ago

London, United Kingdom Gensler Full time

Your Role

This individual is someone who inspires and implements great experiences for our team members, clients and visitors every day by ensuring high quality support. Use your passion for service and attention to detail to help the Gensler team with day-to-day office matters and clerical tasks. As an Office Coordinator, you will be an integral member in ensuring that our office operations run smoothly and are successful in supporting other business activities.

What You Will Do
- Greet clients and visitors to the office, providing a warm, curated service throughout their visit
- Work with our teams to ensure meeting requirements are met and run smoothly on-the-day
- Plan and coordinate logistics and catering of events including Staff Meetings/Town Halls, Holiday/Bonus/Wellness Events, Appointments Day, Office Tours, Client meetings, CPDs, Vendor Fairs and other events during and after hours. Coordinate with our different office communities to understand needs and budget
- Provide support for our guests and overseas colleagues, ensuring our guests have access to the office and receive support for any ad-hoc requests such as ground transportation etc.
- Develop processes and procedures for meetings/events to establish best practice and identify areas for improvement
- Manage/update the office calendar and booking system (including recurring weekly office and yearly meetings)
- Check meeting rooms throughout the day to ensure cleanliness and functionality
- Assist with the onboarding of new team members
- Continuously improve processes, systems, and customer satisfaction
- Support office moves, renovations, furnishings and seating assignments
- Support Gensler sustainability goals. Especially on topics relevant to your day-to-day duties.
- Provide occasional cover for reception as and when needed
- Complete ad-hoc reception & office administration duties and assist teams as required

Your Qualifications
- Bachelor’s degree and minimum 5 years’ administration experience in a similar role
- Previous experience in fast paced creative services organisation would be advantageous
- Excellent verbal and written communication skills in English
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc)
- A sense of pride in delivering first-class customer service
- Experience in interacting with all levels of staff and visitors
- Ability to problem solve and multi-task, both individually and as part of a team
- Responsive and proactive approach, with strong follow-through skills
- Great attention to detail, highly organized and strong time management skills
- High standards and quick to take accountability for your team and space
- Sensitivity to confidential projects and information
- Flexibility and a willingness to get involved in areas that might be outside your core responsibilities
- Ability to anticipate needs and operate proactively

Life at Gensler

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical and dental insurance, season ticket loans, pension, and twice annual bonus opportunities.

As part of the firm’s commitment to professional development, Gensler offers reimbursement for certain professional qualifications and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programmes or classes. We view our professional development programmes as strategic investments in our future.

LI-SE1

  • Office Coordinator

    5 days ago

    London, United Kingdom Office Angels Full time

    JOB ROLE**:Office Coordinator** TYPE**:Permanent** Start Date**:ASAP** HOURS**:Monday-Friday FT** SALARY**:£30k-£35k DOE** BENEFITS**:25 days holiday + bank holidays, and many more !!!** LOCATION**:London-West End** INDUSTRY**:Property** **Your Main Responsibilities Will Include** - Creating and updating spreadsheets. - Reporting and dealing with...

  • Office Coordinator

    5 days ago

    London, United Kingdom Office Angels Full time

    **WOW FACTOR**:STOP. Don't go past this advert! The most incredible job to work in a creative environment as an office coordinator! **JOB ROLE**:Office Coordinator - CREATIVE DESIGN STUDIO!** JOB TYPE**:PERMANENT** COMPANY**:Our client is a design agency in the heart of the City looking for a office coordinator to join their friendly and supportive team....

  • Administration Coordinator

    3 hours ago

    London, United Kingdom Office Angels Full time

    **Administration Coordinator** **A fantastic opportunity to flourish your career for an exceptional Insurance company in the City of London. Known as a top workplace with an outstanding reputation of a collaborative and inspiring team.** **£25,000 - £28,000* Depending on experience** **24 days holiday + health care + Hybrid working + training...

  • Branch Coordinator

    7 days ago

    London, United Kingdom Office Angels Full time

    **Branch Coordinator** **Full Time - Permanent** **Location: West Putney** **100% Office Based** **Monday - Friday** **Salary: £26,000** **Start Date: ASAP** **Benefits Including; Gym Membership Discounts, Cycle to Work Scheme, Discounts on The Highstreet, Life Assurance + Many More!** **Branch Job Purpose**: To help your branch achieve its targets...

  • Healthcare Coordinator Healthcare Coordinator

    2 weeks ago

    London, United Kingdom Office Angels Full time

    Strategic Engagement Coordinator (Temporary, 6 months) 22 per hour Role: Full time - Hybrid - 2 days in Euston / 2 days from home Health-care regulatory body Do you have an interest in politics and current affairs is so this could be the perfect role! Are you a proactive and well-organised individual with a passion for building strong relationships? ...

  • Facilities & Maintenance Coordinator

    5 days ago

    London, United Kingdom Office Angels Full time

    **Our client an an international financial institution, that offer a collaborative and supportive work place, great employee benefits, a fantastic base salary and have a wonderful team culture in an office of over 50 people.** **If you are an experience facilities professional and have a property maintenance/management background, please take a look at the...

  • Foh Office Assistant

    5 days ago

    London, United Kingdom Office Angels Full time

    **Do you display strong customer service, organisation skills and desire to be an all-rounder?** **Do you thrive off managing a reception area and acting as the face of a company?** **Look no further than this Reception Admin role looking to hire as soon as possible! A stunning solicitor's firm in the city is seeking an addition to their friendly, diverse...

  • Event Coordinator

    21 hours ago

    London, United Kingdom Office Angels Full time

    **Are you looking for a new and REWARDING role?** **Do you want to be part of a super successful and GROWING fintech company, with a supportive and inclusive team culture??** **WOW FACTOR**: Exciting opportunity for an Event Coordinator to join a super successful and growing company!! **JOB TYPE**:Event Coordinator **START DATE**: ASAP **COMPANY**:...

  • Team Assistant

    2 days ago

    London, United Kingdom Office Angels Full time

    Our client, an esteemed not-for-profit organisation in Central London, is currently seeking a professional and highly experienced Team Assistant with a background in office management, project assistance and PA duties. In this role, you will play a crucial part in executing essential administrative and team support activities, including handling of...

  • Finance Coordinator

    2 weeks ago

    London, United Kingdom Office Angels Full time

    Finance Coordinator As one of the fastest growing independent beauty brands, our client has built an incredible worldwide reputation and is quickly becoming one of the most recognised brands in the industry. Due to continued success, they are expanding their Finance team. Their mission is to develop high-quality, health beneficial and innovative colour...

  • Data Protection Coordinator

    3 weeks ago

    London, United Kingdom Office Angels Full time

    Office Angels are looking for a dynamic and proactive Data Protection Coordinator to join a leading Charity based in Lambeth North. This is a great opportunity to work within a friendly team with future progression opportunities. Lambeth North 2-3 weeks with potential to be extended Part Time, 21 hours per week (3 days) Hybrid (1 day in office)...

  • Data Protection Coordinator

    3 weeks ago

    London, United Kingdom Office Angels Full time

    Office Angels are looking for a dynamic and proactive Data Protection Coordinator to join a leading Charity based in Lambeth North. This is a great opportunity to work within a friendly team with future progression opportunities. Lambeth North | 2-3 weeks with potential to be extended | Part Time, 21 hours per week (3 days) | Hybrid (1 day in office) |...

  • Data Protection Coordinator

    3 weeks ago

    London, United Kingdom Office Angels Full time

    Office Angels are looking for a dynamic and proactive Data Protection Coordinator to join a leading Charity based in Lambeth North. This is a great opportunity to work within a friendly team with future progression opportunities. Lambeth North 2-3 weeks with potential to be extended Part Time, 21 hours per week (3 days) Hybrid (1 day in office)...

  • Temporary Office Manager

    6 days ago

    City of London, United Kingdom Office Angels Full time

    Wow Factor: We are looking for a Temporary Office Manager to support our client based in Brixton. We are looking for a reliable and detail-oriented individual to take on the role of Part-Time Office Manager. The Office Manager will be responsible for ensuring the smooth operation of our office on a part-time basis, supporting various administrative...

  • Finance Coordinator

    Found in: Whatjobs ES C2 - 1 week ago

    London, United Kingdom Office Angels Full time

    Finance CoordinatorAs one of the fastest growing independent beauty brands, our client has built an incredible worldwide reputation and is quickly becoming one of the most recognised brands in the industry. Due to continued success, they are expanding their Finance team.Their mission is to develop high-quality, health beneficial and innovative colour...

  • Student Engagement Officer

    2 weeks ago

    London, United Kingdom Office Angels Full time

    An exciting opportunity for an Student Engagement Officer to join a leading global higher education institution in the heart of the West End. This is an applicant focused role and requires commitment to providing a high level of service to recruit appropriate to the portfolio of undergraduate and postgraduate courses. The administration for and...

  • Data Protection Coordinator

    3 weeks ago

    London, United Kingdom Office Angels Full time

    Office Angels are looking for a dynamic and proactive Data Protection Coordinator to join a leading Charity based in Lambeth North. This is a great opportunity to work within a friendly team with future progression opportunities. Lambeth North | 2-3 weeks with potential to be extended | Part Time, 21 hours per week (3 days) | Hybrid (1 day in office) |...

  • Office Coordinator

    4 days ago

    London, United Kingdom Australasian Recruitment Company Full time

    **OFFICE COORDINATOR** A temporary opportunity for an Office Coordinator to join a new, exciting tech company who like to change the way we think! **OFFICE COORDINATOR ROLE**: - Answering the phones - Greeting and managing guests - Being responsible food and beverage and office supplies ordering and stock management - Vicinitiee management (building guest...

  • Temporary Office Manager

    2 days ago

    City of London, Greater London, United Kingdom Office Angels Full time

    Wow Factor: We are looking for a Temporary Office Manager to support our client based in Brixton. We are looking for a reliable and detail-oriented individual to take on the role of Part-Time Office Manager. The Office Manager will be responsible for ensuring the smooth operation of our office on a part-time basis, supporting various administrative...

  • Accounts Payable Coordinator

    3 weeks ago

    London, United Kingdom Office Angels Full time

    Finance Coordinator As one of the fastest growing independent beauty brands, our client has built an incredible worldwide reputation and is quickly becoming one of the most recognised brands in the industry. Due to continued success, they are expanding their Finance team. Their mission is to develop high-quality, health beneficial and innovative colour...