Administrative Assistant

1 month ago


Moorgate Station, United Kingdom Room at the Top Recruitment Full time

We have an exciting opportunity for an experienced Administrative Assistant to work for our global pharmaceutical client based in Moorgate, London. The role is a full-time temporary assignment initially signed off for 9 months with a possible extension and our client offers a hybrid working model (50% office based/50% from home). The hourly rate on offer for this assignment is £11.50 - £18.50 per hour depending on experience, plus 25 days holiday pro rata.

Completion of key administration tasks such as:
Administration support for externally facing meetings and consultancy including, but not limited to:

- Support the administration and approval flow for Veeva Vault Promo-mats, including setting up job bags
- Arranging certification where appropriate (i.e. Slide decks, Venue certification)
- Supporting with CRM system administration associated with conducting meetings
- End to end ownership of internal administration process associated with external meetings including; working with stakeholders to ensure adherence to SOP requirements, post meeting payment processes and Payment Portal Requisitions (PPR) processing

**Key Capabilities for the role include**:

- Strong planning and organisational skills to manage time effectively
- Excellent IT skills, including Microsoft Office 365 Applications
- Ability to communicate effectively at all levels
- Ability to respond to changing priorities from multiple stakeholders
- Diplomacy and strong people skills
- Ability to work independently, manage ambiguity and use good judgement
- Capacity to understand and manage systems / software such as: Veeva Promo-mats, Ariba, SAP

**Job Types**: Full-time, Temporary contract
Contract length: 9 months

**Salary**: £11.50-£18.50 per hour

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Moorgate Station: reliably commute or plan to relocate before starting work (required)

Work Location: In person



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