Senior Admin Officer

6 months ago


Manchester, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 358105**Salary**:

- £25,310 - £30,968- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Other- NPS Pay Band 3 National**Contract type**:

- Permanent**Type of role**:

- Operational Delivery**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at NMS Redfern Building, M60 0AEAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
Good command of English - both language and grammar. Good MS Excel and Word skills

Ashton-Under-Lyne, Atherton, Audenshaw, Bolton, Bury, Manchester, Oldham, Rochdale, Salford, Stockport, Stretford, Wigan.

HM Prison Buckley Hall, OL12 9DP, HMP/YOI FOREST BANK MANCHESTER, M27 8FB, HMYOI HINDLEY - WORKS NEAR WIGAN, WN2 5TH, MANCHESTER MINSHULL CROWN MANCHESTER, M1 3FS, NPS 12 MINSHULL STREET MANCHESTER, M1 3FR, NPS 128 ROCHDALE ROAD OLDHAM, OL1 2JG, NPS 19-37 HIGH STREET STOCKPORT, SK1 1EG, NPS 2 REDWOOD STREET SALFORD, M6 6PF, NPS ARGYL HOUSE BURY, BL9 0LN, NPS BALMORAL HOUSE BURY, BL9 0LN, NPS Bolton Magistrates Court, BL1 1UA, NPS CROWN SQUARE MANCHESTER, M3 3FL, NPS ST HELENA MILL BOLTON, BL1 2JS, NPS STOCKPORT MAGISTRATES COURT STOCKPORT, SK1 3NF, NPS TAMESIDE MAGISTRATES COURT ASHTON-UNDER-LYNE, OL6 7TP, NPS WIGAN MAGISTRATES COURT WIGAN, WN1 1DW, SALFORD MAGISTRATES' COURT SALFORD, M3 6DJ, NPS ROZ HAMILTON HOUSE ASHTON-UNDER-LYME, NMS 1 Cromwell Court, OL1 1ET, NMS Unit 20, Chichester Business Centre, OL16 2AU, NMS Cirtek House, SK1 3QD

Upon your appointment to post, an Enhanced Vetting check will be conducted.

**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
Management Support
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

Health, Safety & Fire
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE


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