Executive Administrator

2 months ago


Preston, United Kingdom Clear IT Recruitment Limited Full time

**My client is searching for two Executive Administrator’s to join their commercial property team and one to join their family team. The role will be based in their Lancaster, Preston, Clitheroe, Garstang or Kendal offices.**

**Typical duties will be**:

- Effective administration of the Files (hard copy and on SOS). This includes Matter Opening, Matter Closing, Matter Archiving and data updates during the course of a matter
- Production of files for Fee Earners on request
- Production and filing of documents, copies and scans as required
- Review of Departmental Finances including report production, liaison with clients regarding payment of fees, management of bill process and interaction with Finance
- Ensuring file compliance with relevant regulatory standards and the Office Manual processes
- Production of Case Bundles in accordance with case requirements
- Copying and scanning documents for clients and the team when required
- Attendance at meetings when required and taking minutes when requested
- Telephone call handling for the team ensuring that messages are captured accurately and passed on in a timely manner
- Handling overflow telephone calls from Reception
- Diary management for Team events (Team meetings, 1:1s)
- Management of meetings for Fee Earners when requested (including liaison with other party, meeting room booking, car park booking and production of relevant materials / documents)
- Training new Administrators upon request
- Liaison with other Departments regarding Operational issues (e.g. IT / Copier / new starter equipment) - Ordering and maintaining stationery
- Provision of refreshments upon request

**Required Skills and Experience - Family**
- Excellent written and oral communication skills
- Commercially aware
- Experience of legal administration work within a family department
- Strong attention to detail
- Good organisation and planning skills with the ability to prioritise work to meet strict timescales where required
- Self-Motivated, desire to learn and progress
- Excellent IT skills
- Ability to work as part of a team

**Required Skills and Experience - Commercial Property**
- Knowledge and experience of commercial property work
- Excellent planning and organisation skills
- Keen attention to detail
- Excellent written and oral communication


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