Administrative Assistant

2 weeks ago


Preston, United Kingdom Seven Resourcing Full time

Seven Resourcing are looking for a temporary Administrative Assistant to work in **Preston**. This position involves working with a local university and is initially for a period of 3 months and is paying £12.09 per hour (paid to you via an umbrella company).

**The role**:
The post holder will be responsible for providing a comprehensive personal assistant and administrative service to the Executive Deans/ Heads of School and provide diary management support only for other management contract holders at Faculty level and Deputy Heads within the School.
The role requires effective communication and liaison both internal and external to the University, at local, national and international levels.
Role holders are expected to work collaboratively and flexibly as part of the immediate and broader team across the Registry to meet ongoing business requirements maintain appropriate cover and coordinate the full range of administrative functions and events through the academic cycle. This may involve changes to responsibilities and working in different areas as required.

**Key Responsibilities**:

- To provide support to Executive Dean/Heads of School with finance processes in relation to Corporate/Purchasing Card, booking and arranging travel, accommodation, conferences, purchasing goods and services in line with Financial Regulations.
- To support Executive Dean/Heads of School with the recruitment of staff in liaison with HR, including organising interview arrangements and timely notifications to HR in line with the recruitment procedure. Acting as a point of contact for HPL/ Ad-hoc staff contracts and coordinating the sickness absence in line with the University process and assist with RTW checks on an ad-hoc basis only.
- To act as a central point of contact for the Faculty/School for other Professional Services such as Marketing, Estates Management, LIS, Telecoms and HR in relation to restructures, staff changes, staff recruitment and assist with access of space allocation; distribution of keys. To be proactive in signposting staff, in liaison with the Academic Service Resources Team, to self-service systems and guides.
- To arrange and service meetings relating to Faculty/School such as FET/SET including the preparation of agendas, minuting of meetings, distributing action sheets, maintaining up-to-date records and checking action taken and undertaking any follow up.

**Applicant Requirements**:

- **Qualifications**: Word Processing/typing/IT qualification or demonstrable equivalent experiential learning.
- **Experience**: Substantial recent experience working as a Personal Assistant or equivalent.
- **Compliance**: Proof of ability to work and live in the UK. References covering the last 2 years.
- **Hours**: 36.25 hours p/w.

**Working for Seven Resourcing**:
Established in 2011, Seven Resourcing is one of the UK’s largest suppliers of temporary health and social care professionals. Rated ‘Excellent’ on Trustpilot from 1900+ reviews, and with 20 major industry awards behind us, we take pride in knowing we can find you the best possible rates in a role you can be proud of.

INDSAM

**Job Type**: Temporary contract
Contract length: 3 months

**Salary**: £12.09 per hour

**Experience**:

- Similar UK: 1 year (required)

Licence/Certification:

- IT Qualification (required)

Work Location: In person

Reference ID: 54480



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