![University of Glasgow](https://media.trabajo.org/img/noimg.jpg)
Personal Assistant to Executive Director of
2 months ago
**Job Purpose**
This is a new role within the Transformation Team. We are partnering across the University to deliver large and complex projects that improve student experience, staff engagement and ultimately support the University’s strategic goals as a world-leading research institution. We have a new Executive Director, and this role has been created to provide wide-ranging professional and administrative support, contributing to the efficient and effective running of the Transformation Team in a way that enhances its internal and external relationships and reputation.
The role will include:
- taking the lead on administrative support to the Executive Director of Transformation, and wider leadership team as needed, across a wide range of University business;
- proactive management of the Executive Director’s diary and schedule;
- working in a fast paced environment, actioning correspondence on own initiative where appropriate and fielding workflow as tasks arise;
- interacting with a broad range of key internal and external contacts; and
- proactively and independently managing meetings, projects and events.
**Main Duties and Responsibilities**
1. Act as main point of contact for Executive Director of Transformation and utilise knowledge of the University and Higher Education sector to deal sensitively with incoming enquiries to the Transformation Team from a variety of callers including government bodies, other HE institutions, external consultancy partners, staff, students, and other interested parties. Use initiative and experience to deal with the approach personally, initiate action or pass to the appropriate person for action.
2. Extensive electronic diary management for Executive Director of Transformation and other senior colleagues, with a wide variety of staff and external stakeholders. This will often involve negotiation and influencing skills to resolve scheduling conflicts and to delegate commitments to other members of staff.
3. Ensure integration between Transformation and the cadence of the wider University e.g. University Services forums, SMG, the academic year etc
4. Take forward the delivery of actions across the range of office business, with discretion to act independently and on behalf of the Executive Director of Transformation, where appropriate. This will include using own initiative and judgement to respond to correspondence and resolve queries on their behalf.
5. Organisation of team activities for the Transformation Team and our wider stakeholders including Team Away Days, milestone celebrations, community of practice sessions and leadership forums
6. Take the lead in organising and providing administrative support for forums chaired by Executive Director of Transformation, and associated forums as required in order to further the Transformation agenda. This will involve co-ordinating and drafting agendas, collating and reviewing papers, presentations, minutes and actions.
7. Organise Executive Director of Transformation’s travel arrangements - book travel and accommodation as required and ensure relevant paperwork and briefings are provided. Prepare travel itinerary where required.
8. Assist the Executive Director of Transformation in collecting and collating information from various sources to support the preparation of presentations and other materials for internal and external presentation.
9. Prepare agenda and associated papers for boards and committees as required. Clerk meetings if needed and record concise minutes, ensure non-attendees of meetings are made aware of any actions concerning them. Co-ordination and progressing of appropriate follow-up actions and maintenance of case/events schedule.
10. Act as key contact for facilities issues for the Transformation Team office to ensure it remains a comfortable and effective place to work, for example ordering equipment and stationary, and requesting repairs if necessary.
11. Other reasonable administrative and organisational ad-hoc tasks as required.
**Knowledge, Qualifications, Skills and Experience**
**Knowledge/Qualifications**
**Essential**:
A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills through personal development and progression in a similar related role(s). Or: Scottish Credit and Qualification Framework level 7 (Scottish Vocational Qualification level 3, Higher National Diploma) or equivalent, and experience of personal development in a similar role.
A2 Practice-based knowledge of establishing and delivering a comprehensive range of administrative services in busy office or project environment.
A3 Some knowledge of challenges facing HE sector, both nationally and internationally.
**Desirable**:
B1 Degree in a relevant discipline.
B2 Knowledge of Higher Education.
**Skills**
**Essential**:
C1 Excellent administrative skills.
C2 Excellent interpersonal skills and communication skill
-
Executive Personal Assistant
2 months ago
Glasgow, United Kingdom Anderson Knight Full timeTo provide comprehensive personal assistance, administrative, secretarial, and research support to the Finance Director. Responsibilities: Key Areas: This job description highlights the primary responsibilities of the role, with the expectation that additional tasks may be undertaken as necessary, in line with the individual's skills and...
-
Personal Assistant
2 weeks ago
Glasgow, United Kingdom ScotRail Full timeMANAGEMENT PERSONAL ASSISTANT LOCATION: ATRIUM COURT With more than 5,000 employees, ScotRail plays a vital role in serving the people and communities of Scotland. We recognise a modern and diverse workforce, encouraged to use their talents, and develop their skills, is integral to our success in serving and reflecting the communities of Scotland. We are...
-
Personal Assistant to Hotel Director
3 months ago
Glasgow, United Kingdom Little Kitchen Help Full timeUrgent Opening: **Executive Assistant to Hospitality Group Director** **Salary**: £22,200.28-£35,000.00 per year **Benefits**: - Flexitime Schedule: - Flexitime - Monday to Friday - Weekend availability Ability to commute/relocate: - Glasgow, Glasgow: reliably commute or plan to relocate before starting work (required) Work Location: In person
-
Personal Assistant to Hotel Director
3 months ago
Glasgow, United Kingdom Little Kitchen Help Full timeUrgent Opening: **Male Executive Assistant to Hospitality Group Director** **Salary**: £22,200.28-£35,000.00 per year **Benefits**: - Flexitime Schedule: - Flexitime - Monday to Friday - Weekend availability Ability to commute/relocate: - Glasgow, Glasgow: reliably commute or plan to relocate before starting work (required) Work Location: In person
-
Care Assistant
3 months ago
Glasgow, United Kingdom Personal Care Assistant x 2 Full time**Job Type**: Part-time Part-time hours: 9-17 per week **Salary**: £12.00 per hour **Benefits**: - Additional leave - Casual dress - Company pension - Flexitime - Free parking - On-site parking Schedule: - Every weekend - Flexitime - Weekend availability Ability to commute/relocate: - Glasgow: reliably commute or plan to relocate before starting work...
-
Executive Assistant
3 months ago
Glasgow, United Kingdom HRC Recruitment Full time**Position: Executive Assistant (Director Level)** **Location: Glasgow City Centre / Hybrid Working** **Salary: up to £35,000 per annum with brilliant benefits package** **Are you an experienced Executive Assistant looking for a new challenge? Do you have a commercial attitude and are you able to add value as well as support at Director level?** **Would...
-
Care Assistant
3 months ago
Glasgow, United Kingdom Personal Care Assistant x 2 Full time**Job Type**: Part-time **Salary**: £12.00 per hour **Benefits**: - Additional leave - Casual dress - Company pension - Flexitime - Free parking - On-site parking Schedule: - Every weekend - Weekend availability **Education**: - Diploma of Higher Education (required) Work Location: In person Reference ID: Personal Care Assistant
-
Care Assistant
3 months ago
Glasgow, United Kingdom Personal Care Assistant x 2 Full time**Job Type**: Part-time Part-time hours: 20 per week **Salary**: £11.00 per hour **Benefits**: - Additional leave - Casual dress - Company pension - Flexitime - Free parking - On-site parking Flexible Language Requirement: - English not required Schedule: - Flexitime - Monday to Friday Work Location: In person Reference ID: Personal Care Assistant
-
Care Assistant
2 months ago
Glasgow, United Kingdom Personal Care Assistant x 2 Full time**Job Type**: Part-time Part-time hours: 20-40 per week **Salary**: £11.00 per hour **Benefits**: - Additional leave - Casual dress - Company pension - Flexitime - Free parking - On-site parking Schedule: - Flexitime - Monday to Friday Ability to commute/relocate: - Glasgow: reliably commute or plan to relocate before starting work...
-
Care Assistant
3 months ago
Glasgow, United Kingdom Personal Care Assistant x 2 Full time**Job Type**: Part-time **Salary**: £15.00 per hour Expected hours: 12 - 36 per week **Benefits**: - Casual dress - Company pension - Flexitime - Free parking - On-site parking Schedule: - 10 hour shift - 12 hour shift - 8 hour shift - Day shift - Every weekend - Night shift - Weekend availability **Education**: - Certificate of Higher Education...
-
Care Assistant
3 months ago
Glasgow, United Kingdom Personal Care Assistant x 2 Full time**Job Type**: Part-time Part-time hours: 20 per week **Salary**: £11.00 per hour **Benefits**: - Additional leave - Casual dress - Company pension - Flexitime - Free parking - On-site parking Flexible Language Requirement: - English not required Schedule: - Flexitime - Monday to Friday Ability to commute/relocate: - Glasgow: reliably commute or...
-
Care Assistant
2 months ago
Glasgow, United Kingdom Personal Care Assistant x 2 Full time**Job Type**: Part-time Part-time hours: 20-40 per week **Salary**: £11.00 per hour **Benefits**: - Additional leave - Casual dress - Company pension - Flexitime - Free parking - On-site parking Flexible Language Requirement: - English not required Schedule: - Flexitime - Monday to Friday Ability to commute/relocate: - Glasgow: reliably commute or...
-
Care Assistant
3 months ago
Glasgow, United Kingdom Personal Care Assistant x 2 Full time**Job Type**: Part-time Part-time hours: 20 per week **Salary**: £11.00 per hour **Benefits**: - Additional leave - Casual dress - Company pension - Flexitime - Free parking - On-site parking Flexible Language Requirement: - English not required Schedule: - Flexitime - Monday to Friday Ability to commute/relocate: - Glasgow: reliably commute or be...
-
Personal Assistant
2 months ago
Glasgow, United Kingdom North Pharm Group Full timeDiary Management: - Manage and coordinate the Director's diary, scheduling appointments, meetings, and travel arrangements. - Ensure the Director is informed of upcoming commitments and responsibilities. - Arrange and organise meetings, including preparing agendas, taking minutes, and following up on action points. - Coordinate with internal and external...
-
Personal Assistant
3 months ago
Glasgow, United Kingdom Meraki Full time**Personal Assistant** **Permanent, Full-time** **Glasgow** **£28,000-£32,000** Meraki Talent is supporting an established financial services business in the recruitment of a Personal Assistant. This opportunity is full-time, permanent, and based in Glasgow. Offering a salary between £28,000-£32,000 and a hybrid working model. **KEY...
-
Executive Assistant
2 months ago
Glasgow, United Kingdom HRC Recruitment Full time**Executive Assistant - Glasgow - Salary up to £33,000 p/a DOE** **Are you an experienced Executive Assistant looking for a new challenge? Do you want to join an established business based in Glasgow? Are you experienced in providing high quality support to key business stakeholders?** We are looking to speak to experienced Executive Assistants to provide...
-
Executive Assistant to Managing Director
3 months ago
Glasgow, United Kingdom Huntswood Scotland Limited Full time**LIFE AT HUNTSWOOD** We are not an average call centre, many of our advisors describe our environment as the most fun and friendly they have ever worked with. You’ll be joining a team where you’ll be excited to start work each day. As part of our continued growth Huntswood, A Results CX Company are seeking to appoint an experienced Executive/Personal...
-
Project Administrator/executive Assistant
3 months ago
Glasgow, United Kingdom University of Glasgow Full time**Job Purpose** To manage a comprehensive and specialist administrative support service to the Director of the James Watt nanofabrication Centre (JWNC) and the JWNC Team. **Main Duties and Responsibilities** 1. To provide a high-level administrative and financial support service for the JWNC, by supporting and managing appropriate financial and...
-
Executive Officer to The Vice Principal for
3 months ago
Glasgow, United Kingdom University of Glasgow Full time**Job Purpose** Working with and reporting to the Vice Principal for Research & Knowledge Exchange (VP-R&KE), your primary responsibility will be to provide wide ranging professional and executive support and advice in facilitating the delivery of the University’s research ambitions. In this role you will contribute to the efficient and effective...
-
Executive Assistant
3 months ago
Glasgow, United Kingdom Ceiba Renewables Limited Full time**Job Title**: Executive Assistant to the Managing Director **The Role**: As the CEO's right hand, the Executive Assistant is the connective tissue that holds our company together. You are the ultimate multitasker, a ninja in organisation, and the architect of our workplace efficiency. This role is pivotal to the company's growth, providing leverage and...