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Executive Personal Assistant

4 months ago

Glasgow, United Kingdom Anderson Knight Full time

To provide comprehensive personal assistance, administrative, secretarial, and research support to the Finance Director.

Responsibilities:

Key Areas:

This job description highlights the primary responsibilities of the role, with the expectation that additional tasks may be undertaken as necessary, in line with the individual's skills and abilities.

Key Responsibilities:

* Provide confidential secretarial and administrative support to the Finance Leadership and assist the senior executive support team, covering for other Executive PAs as needed.

* Manage the Finance Leadership's schedule, including travel arrangements and meeting bookings, coordinating with internal and external attendees as necessary.

* Maintain key tasks during the Finance Leadership's absence, handling correspondence and ensuring relevant information is available for prompt responses upon their return.

* Offer executive administrative support to various committees, including:

* Investment Committee: Organize meetings, maintain business plans, draft agendas, collate and circulate reports, prepare briefings, take minutes, and follow up on action points.

* Property Board: Perform similar responsibilities as for the Investment Committee.

* Internal Delivery Board: Perform similar responsibilities as for the Investment Committee.

* Ensure compliance with the contract management policy.

* Manage the contract register in the system.

* Track and monitor contracts, providing annual reports on active and expired contracts.

* Liaise with Board members, the Executive Team, Senior Managers, other managers, and staff as required.

Key Competencies:

* Demonstrating honesty and strong moral principles.

* Collaborating to deliver excellent results and service.

* Striving for excellence in all endeavors.

Experience/Knowledge:

Key Performance Competencies:

* Accuracy and attention to detail

* Maintaining confidentiality

* Effective verbal and written communication

* Initiative and independence

* Multi-tasking capability

* Minute taking experience

* Report preparation and numerical proficiency

* Advanced computer skills

* Presentation material preparation

* High organisational skills

* Interpersonal skills

Essential Knowledge:

* Extensive secretarial/personal assistant experience at a senior level

* Proficiency in Word, Excel, and PowerPoint

* Understanding of asset management/investments