Front of House- Office Coordinator

5 months ago

London, United Kingdom Mott MacDonald Full time

Front of House
- Office Coordinator

**Country**:United Kingdom**Position Location**:London, UK**Contract Type**:Permanent**Work Pattern**:Full Time**Sector**:Corporate services**Discipline**:Administration**Job Ref**:1762**Recruiter Contact**:Alice Roostan**Mott MacDonald**
- We’re a global engineering, management, and development consultancy.
- Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.- A fundamental part of this is respecting each person’s differences and striving to meet their needs.- We are proud to be a one of Glassdoor’s top employers to work for in the UK, as well as being recognised as a Top Inclusive Company in the UK.- Our values**:P**rogress, **R**espect, **I**ntegrity, **D**rive, **E**xcellence.**About the business unit**

Mott MacDonald’s support services are the driving force behind our organisation enabling us to run efficiently and effectively. The team works collaboratively to offer specialist advice, best practice and technology to all areas of our business specifically designed for our global reach.**Overview of the role**
- Interested in joining a leading multi-million-pound organisation to work as part of a national premises support team?Do you wish to take on a role with excellent opportunities for long term career progression?Our Front of House Office Coordinators are focused on daily operations in our offices with an emphasis on ensuring staff and visitors enjoy a great experience when attending our premises. Office Coordinators are the ‘go to’ for local help and support, they aspire to setting high standards in representing Mott MacDonald.Due to the nature of this role, it is 100% office based.- Reporting directly to the Office Manager your activities will include but not limited to
To act as a first contact for all visitors, ensuring they are greeted and directed accordingly.
- To ensure visitors to the office receive the appropriate site induction regarding welfare facilities, health and safety practices and fire exits.
- Taking personal responsibility for the upkeep and general presentation of the front desk and reception area ensuring high standards.
- Managing signing in and out of guests and visitors issuing temporary passes.
- Preparing daily schedule of catering requirements for the housekeeper.
- Using desk booking system to book desks for visiting staff.
- Handling local office switchboard calls through MS Teams.
- Overseeing general office sundries for post, print, kitchen supplies etc
- Act as appointed Emergency Warden and First aider.**Desirable**- Previous experience in a Front of House role, be this in a corporate environment, retail or hospitality.
- Impeccable presentation and strong communication skills, with the ability to interact confidently with individuals at all organizational levels.

**Equality, diversity, and inclusion**
- We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.**Accessibility**Agile working**
- Happy to talk Flexible Working and how we can support your responsibilities beyond the workplace.**We offer some fantastic benefits including**:
**Health and wellbeing**
- Private medical insurance for all UK colleagues.
- Health cash plan to support you with every day health costs and treatments.
- Access to Peppy, providing free support from menopause experts for all UK colleagues.
- A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family.
- Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too.

**Financial wellbeing**
- We match employee pension contributions between 4.5% and 7%.
- Life assurance equal up to 4 x your basic salary, with an option to increase the level of cover to 6 x your salary.
- Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury.
- Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing.
- As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes.

**Lifestyle**
- A minimum of 33-35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme.
- Holiday entitlement increased to a minimum of 35 days after 5 years’ service.
- Variety of employee saving schemes and discounts from high-street re

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