Accounts Administrator
3 weeks ago
**Our client is currently based in Potters Bar and are looking for an experienced accounts administrator to join their team. They will be moving to Watford in August**
**Invoice Administration**
- To collect and collate timesheets from client sites and calculate hours to be charged each week.
- To produce and send consumables invoices to clients.
- To maintain and update Xero invoice database, client files and spreadsheets.
- To deal with correspondence and queries relating to invoices sent to / from clients and other bodies.
- To issue credit notes where appropriate.
- To process new client information and site details.
- Upload weekly invoice schedule to credit control department and liaise with them as necessary.
- Input invoices payable into Xero system.
- Produce Excel spreadsheets which show invoiced weekly and monthly.
- To distribute new site details, extra hours and terminations to appropriate
**Sales Administration**
- Produce weekly sales spreadsheets, of received appointments and information sends from telepointers. Including a monthly diary of appointments.
- Liaise with quote recipients.
- Assisting the Business Development Manager wherever possible.
**Administration**
- Collate information from weekly Supervisor visit forms onto Excel spreadsheets and taking action as required.
- Filing of records.
- Updating master site spreadsheet to include new site details and deleting any terminated sites. Making any changes to details where necessary.
- Take minutes of Weekly Operations meeting and type up and distribute.
- Collate information from weekly Supervisor visit forms onto Excel spreadsheets and take action on issues as required.
- Order stock and consumables for all sites.
- Keep updated spreadsheets of site consumable stock. Produce a draft invoice with information of what each site needs to be invoiced for and keep track of what profit is being made on consumables. Ensuring clients are charged for the consumables they haveordered.
- Verifying shifts on Netroster of the cleaner’s hour’s monthly using timesheets for all sites.
- Processing holiday arrangements.
**GeneralAdministration**
- General aid to anyone that needs help (Management, Operations and Head Office Staff)
**Key Skills**
- **Good written and verbal communication skills**:
- Good interpersonal skills: ability to relate effectively to people at all levels
- Ability to organise and prioritise workload and work under pressure, and delegate effectively
- Numerate, IT literate
- Ability to work as part of a team and manage others
- Integrity
- Self motivated
- Able to accept responsibility for actions
**Knowledge / Experience**
- Previous administrative experience.
- Good knowledge of basic Microsoft packages such as Word, Excel, and Xero.
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