Operations Administrator

7 months ago

Prescot, United Kingdom SIM SWITCHGEAR LIMITED Full time

Job Summary:
SIM Switchgear Limited is a leading provider on the Switchgear Services sector, with a great range of technical skills and multiple key locations throughout the UK, Europe and the USA.

We’re a team of specialists, electrical and mechanical engineers and consultants. Above all, we’re thinkers and doers that are fully charged. So much more than our technical knowledge, it’s our attitude and mindset that sets us apart, in a world that will always be ‘ON’

We are looking for an enthusiastic, “switched on” Operations Administrator that will fit in our fast-paced environment. If you are looking for a company that you can really make a difference, then this role is for you.

**The role**

Based in Liverpool (Knowsley) with occasional traveling based on Business assignments and planned activities, this role is required to provide an efficient support to our group through the Business Operations Administration and Procurement function. High attention to detail that will support the reporting and tracking of information, raising and processing of purchase orders (project related or adhoc requirements), supply chain management, reporting status of deliveries, provide support across a range of Business Operations duties including, Logistics, support to Project Management (Document Control, Procurement, Planning).

Reporting to the Head of Operations this exciting and challenging role is full of variety and some of the core duties will include but not limited to:
Providing support to the Business Operations and Projects team and extend the support to the Group when required with focus on (Procurement/ Logistics / Planning records / Supporting planned project activities / General Administration).
- **Procurement / Logistics**
- Raise and submit orders to suppliers,
- Take competitive quotes and decide best solution based on budget and time,
- Supply Chain Management (make sure orders are delivered on time and on expected quality)
- Provide regular report of Orders status to the interested parties (Project Management / Technical teams / Commercial )
- Receive Products and documentation, save them in the system and notify interested parties for products availability
- Allocating parts to specific projects
- Organising transport of products in UK
- Organising international shipments
- Knowledge of International freight terms and INCOTERMS
- Liaise with external Freight forwarders for the timely and accurate deliveries or products (imports/exports).
- **Administration -**
- General Administration duties (Phone calls, Booking hotels for Field engineers,Booking transportation (if and when traveling abroad)
- Arranging internal and external meetings (projects kick off meetings, clients review meetings, internal / external audits, suppliers meetings etc) keeping meeting notes.
- Assisting Operations department with QA requirements (preparation for Internal/External QA Audits, draft agendas and share with Office Managers, support organizing internal QHSE mandatory training, maintaining good records according to our QMS etc.)

**What are we looking for?**

You will be experienced in using Microsoft Office, online CRM software (Salesforce, QuickBooks or similar) with strong skills in Excel and management of various databases. We are looking for an excellent communicator with previous experience within a busy business environment and with previous experience in stakeholder management process, a pro-active approach to compliance and able to work efficiently to meet deadlines.

You will need to have basic knowledge of Procurement and Logistics, supply chain management and resource management. Project Coordination skills desired but not mandatory.

You will need to demonstrate high ethical standards, take personal accountability for everything you do, and always want to be the best.

**What makes us unique?**

Our mindset is what set us apart from other providers in a highly competitive industry, we care for our people and our clients. We are looking after our team as we know well that every single one of us contribution and motivation is what makes us the difference. We are personally invested on every task or project we are involved, and our aim always to be the best and stand out.

Our drive is passion for excellence

**Key Skills**
- Good planning and time management skills
- Sound knowledge of MS Excel, PowerPoint and CRM systems (desirable)
- Have a strong attention to detail
- Have knowledge in Procurement of Goods and Services
- Logistics Coordination
- Lead staff onboarding efforts, communicating with HR and IT about new hires
- Knowledge in creating and updating employee training records
- Good Communication skills (written & verbal)
- Basic understanding of resource planning
- Previous experience working in a fast pace environment
- Previous experience in ISO9001 QMS driven Companies
- Previous experience on a Customer Service environment

**Job Types**: Full-time, Permanent

Pay: £24,000.00-£2

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