Facilities Assistant

6 months ago


Liverpool, United Kingdom PRINCES Full time

Job Purpose

Supporting the Facilities Manager to coordinate and standardise the facilities and housekeeping ideals at the Liverpool site, being the first point of contact for problems and queries relating to the building, and should develop professional, friendly and approachable relationships with all levels of people.

Principal Responsibilities
- Build relationships with the staff of all levels and suppliers, understand and manage their expectations.
- Post opening and sorting/post franking and despatch on a daily basis
- Check Facilities inbox for reported jobs/faults/requests making sure appropriate action is taken, i.e. complete tasks either by internal or external resource as appropriate
- Set up, monitor and keep up to date an Asset Register of all Princes stock. Recording each item and its position
- Day to day management of third party contracts including Car Fleet, Mobile Phones, Photocopies and Fax Machines. Also weekly management of Confidential Waste
- Ad hoc projects
- Archiving. Storing and retrieving boxes from the external storage company. Maintaining a register of all stored boxes ensure all boxes are clearly labelled with contents and destroy dates.
- Accompany all new starters on their first day showing them fire escapes etc. Give them a “tour” of the building and ensure they know the procedures for fire and bomb alerts.
- Check all meeting rooms and replenishment stock as and when required
- React to faults on vending machines and housekeeping issues such as broken chairs and desks, lights out, lock repairs etc.
- Weekly housekeeping audit, ensuring all outstanding issues are reported to the facilities team.
- React to queries regarding photocopiers such as toner, jams etc.
- Do monthly checks on emergency lighting, fire doors and escape routes and signage.
- Weekly/Monthly reporting to the Facilities Manager
- Cover the reception desk as and when required, answer switchboard and greet visitors

**Knowledge, Skills & Experience**
- Excellent IT skills (Excel essential, Powerpoint/Graphic Design desirable) and word processing/typing skills
- Communication skills at all levels
- Good planning & organising skills and ability to prioritise
- Ability to work within specified deadlines
- Ability to work within a team as well as on own initiative
- Ability to work under pressure with minimum supervision at times
- Customer service skills
- Flexible
- Calm under pressure
- Attention to detail
- Self motivated
- Proactive
- Discretion

**Job Types**: Full-time, Fixed term contract

**Benefits**:

- Company pension
- Free parking
- On-site parking
- Store discount
- Work from home

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Liverpool


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