![William Reed Ltd](https://media.trabajo.org/img/noimg.jpg)
Project Executive
3 months ago
**Who we are**:
We are William Reed.
We are the leading expert in the global Food & Drink industry.
**Position**:
**Location**: Hybrid (2 days per week at our **Crawley** office)
The responsibility and focus for this role is to provide administrative support to all departments within Exhibitions - Sales, Operations, Marketing & Features and to work closely with the Accounts Department to maintain correct sales ledgers/operations logs for accounting purposes.
There will be face-to-face activity with exhibitors at our trade shows when running the Sales Office operation during the Show open period.
**Requirements**:
- Excellent time management and organisational skills
- Strong administration skills with an eye for detail
- Have the ability to hit deadlines and work well under pressure
- Accurate record keeping
- Enthusiastic, self-motivated, pro-active and outgoing
- Good communication and presentation skills (inc telephone manner)
- Ability to use own initiative / common sense / multi-task
- Be computer literate (Outlook, Word, Excel, Database Management)
- Be able to work as part of a team
- Possess patience and understanding
- Have the understanding that longer working hours will be required in the weeks prior to the Shows
**Responsibilities:
- Processing and amending contracts (Using STEPS procedures)
- Database management
- Keep sales plan up to date on Illustrator - dealing with Sales Team’s on-going requirements
- Customer service calls
- Updating exhibitor lists on websites
- Dealing with general enquiries and sending out general correspondence
- Chasing forms from exhibitors manuals
- Chasing exhibitors to action Marketing & PR activity to encourage exhibitor self-promotion.
- Collating Food Sampling Forms
- Sales Office management on-site
- Contract and Floorplan auditing
- Provide general administrative support for the shows
- Design work - passes, Exhibitor Party invitations, Exhibitor Information Leaflets
- Keeping sales ledgers/operations logs up to date
- Regular monetary auditing
- Sending out Dot Mailers on behalf of the Sales Team and logging results.
- Cover Ad hoc administrative tasks in the absence of the Project Manager
**Other information**:
Company Benefits Include:
- 25 days annual leave in addition to bank holidays
- increasing by one additional day after 6 years, up to a maximum of 30 days.
- An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you At William Reed, we call this our “MeDay”.
- A volunteer day to take for supporting a chosen charity and giving back to the community.
- Opportunity for hybrid working
- Contributory Pension
- Life Assurance Scheme
- Group Income Protection
- Enhanced family-friendly leave pay entitlements
- Wellbeing benefits, including: A health care cash plan, Employee assistance programme and a 12-month wellness calendar for company-wide health, wellbeing, diversity & inclusion awareness dates.
- Cycle to Work Scheme
- Electric Car Scheme
We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.
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