Finance, Admin and Executive Assistant

5 months ago


Remote, United Kingdom epi Consulting Ltd Full time

Finance, Admin and Executive Assistant

Do you want to work for a specialist sustainability consultancy which works with the leading telecommunication companies across the world? We are family owned, friendly but rapidly growing company, with over 400% growth in the last two years. We are a very dynamic company providing sustainability solutions which address climate change and protect workers’ rights, on behalf of some of the largest companies in the world. Due to our rapid growth we are seeking a proactive, motivated individual to join our team for a varied and hands-on role.

This Triage role Finance Assistant/Admin Assistant/Executive Assistant is part time or full time (25 - 37.5 hours over 5 days) on a hybrid/flexible basis (due to a flexible workload and having to accommodate different time zones) and will be largely home-based with occasional in an office location. The main locations of the office based work will be predominately Cheltenham or occasionally Leicestershire.

Supporting the Directors, IT Manager, and operational teams this is a varied role where no two days will be exactly the same. This role requires a dedicated and flexible individual who is able to rapidly adjust to the needs of a fast growing business.

Roles and responsibilities will include:

- Managing sales and purchase invoices, ensuring they are entered and filed correctly and reconciling to the bank accounts
- Preparing the monthly finance report
- Preparing the VAT submission
- Collating the monthly payroll and hours report and staff holiday records
- Monitoring and housekeeping of PC and mobile computer resources, security compliance and software accounts and licences. Liaison with external IT suppliers on updates and changes.
- Administration and maintenance of the Company’s websites
- Administration of the Company’s staff appraisal system
- Arranging external remote meetings with multiple attendees across the world
- Attending external meetings and taking accurate minutes
- Setting up and supporting delivery of online webinars
- Assisting with sales, marketing and PR activities as required
- This list is not exhaustive

Skills and attributes:

- Minimum of 3 years experience in a Finance Assistant role is essential in addition to EA/Secretarial/General Administration experience
- Experience in VAT (reverse charge)
- Experience in multi-currency accounting
- Strong numerical and analytical skills
- Excellent communication skills, high accuracy and acute attention to detail
- A high level of computer literacy and knowledge of MS Office IT systems, especially Excel and PowerPoint, and PC based Windows systems.
- Experience of web site maintenance and HTML an added advantage.
- A desire to learn on the job with support to take on ad-hoc tasks as required
- Ability to work independently, flexibly and to use own initiative to solve problems proactively
- Organised and methodical with excellent attention to detail and accuracy
- Ability to manage workloads, prioritise and work to deadlines
- Ability to work with complete confidentiality and take due care with sensitive data
- Ability to work as part of a larger remote team

This role is based primarily remote/at home with some (mínimal) travel to the Cheltenham or Leicestershire office as required. On joining the business, more office based time may be required to help you get up to speed. The starting rate is between £25,350 - £33,150 FTE (£13.00-£17.00 per hour if part-time), dependent on experience, which must be demonstrable at interview stage.

**Job Type**: Permanent

**Salary**: £25,350 - £33,150 (Full-time, 37.5hours/week) or £13.00-£17.00 per hour (Part-time))

**Benefits**:

- Company Pension
- Flexible Working
- Free On-site parking

**Job Types**: Full-time, Part-time, Permanent

**Salary**: £25,350.00-£33,150.00 per year

Expected hours: 25 - 37.5 per week

**Benefits**:

- Company pension
- Flexitime
- Free parking
- On-site parking
- Sick pay
- Work from home

Schedule:

- Monday to Friday

Work Location: Remote

Reference ID: Finance, Admin and Executive Assistant


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