Executive Assistant

6 months ago


Remote, United Kingdom Red Hat, Inc. Full time

Limited support for the other EMEA Ecosystem leaders will be part of your responsibilities as far as time permits.

Successful applicants must reside in a country where Red Hat is registered to do business.

What You' will Do:
- Provide full administrative support to the VP.- Own calendar and schedule management, anticipating needs, meeting preparation, meeting follow up and proactively and effectively managing the executive's time while prioritizing customer and partner meetings.- Manage and maintain the team and VP’s regular meeting cadence- Ensure that requests are responded to in a timely manner and use best judgment to assist and make decisions without supervision, when applicable.-
- Manage and maintain monthly expense reports through Concur. Prepare and review expense reports in compliance with Red Hat’s travel and expense policies. Review team’s expense report in VP’s absence- Coordinate travel arrangements through Egencia, managing complex itineraries and booking flights, hotels, ground transportation, etc. Ensuing the VP is organized and prepared for the “end to end” travel details.- Compose and edit presentations and documents for senior management, events and customer meetings.- Creation, management and reconciliation of purchase orders through the POE Business Suites.- Maintain and create mailing lists as needed in Google Groups.- Build relationships with other executive assistants, globally, both internally and with customers and partners externally.- Manage and track key projects, actions and deadlines and monitor deliverables on behalf of the executive, including internal and external meeting preparation, the yearly performance reviews, quarterly bonus allocations, all-hands calls, sales kickoffs and partner conferences.- Maintain a deep knowledge of company operations, policies and procedures.- Use- (SFDC) to help the executive run reports.- Work cross-functionally in preparation for company meetings, organizational communications, etc.- Be proactive in anticipating the executive’s needs and solving challenges before they escalate.- Perform routine administrative and logístical duties.

What You Will Bring- Significant experience working as an executive assistant supporting global organizations & their leaders- Proven ability to prioritize, handle multiple tasks and meet deadlines in a fast-paced environment while maintaining a high attention to detail.- Solid work ethic and positive attitude; ability to work as part of a team.- Demonstrated ability to manage multiple projects and tasks with solid analytical skills.- Experience creating presentations; excellent written and verbal communication skills.- Proven experience ensuring that the executive's calendar is properly managed to maximize effective use of their time, as well as allocate time to critical areas and actions as needed.- Experience coordinating global calendars while working across multiple time zones.- Experience monitoring and tracking impending deadlines.- Excellent planning skills including planning ahead- Proven ability to work independently and display ingenuity in anticipating and handling situations that may arise.

LI-AM4

LI-REMOTE

About Red Hat

Red Hat

is the world’s leading provider of enterprise

open source

software solutions, using a community-powered approach to deliver high-performing Linux, cloud, container, and Kubernetes technologies. Spread across 40+ countries, our associates have the flexibility to choose the work environment that suits their needs from in-office to fully remote to office-flex. Red Hatters are encouraged to bring their best ideas, no matter their title or tenure. We're a leader in open source because of our open and inclusive environment. We hire creative, passionate people ready to contribute their ideas, help solve complex problems, and make an impact. Opportunities are open. Join us.

Diversity, Equity & Inclusion at Red Hat

Red Hat’s culture is built on the open source principles of transparency, collaboration, and inclusion, where the best ideas can come from anywhere and anyone. When this is realized, it empowers people from diverse backgrounds, perspectives, and experiences to come together to share ideas, challenge the status quo, and drive innovation. Our aspiration is that everyone experiences this culture with equal opportunity and access, and that all voices are not only heard but also celebrated. We hope you will join our celebration, and we welcome and encourage applicants from all the beautiful dimensions of diversity that compose our global village.

Equal Opportunity Policy (EEO)

Red Hat does not seek or accept unsolicited resumes or CVs from recruitment agencies. We are not responsible for, and will not pay, any fees, commissions, or any other payment related to unsolicited resumes or CVs except as required in a written contract between Red Hat and the recruitment agency or party requesting payment of a fee.


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