Executive Assistant

3 weeks ago

Chesterfield, United Kingdom Proact UK Full time

At Proact, we’re a pan European data management specialist with a focus on unlocking the power of data through strategy, storage, connectivity, and security. But that’s only part of our story.

We’re also here to break the mould. To stake new ground. To do things differently. And we’ve created a fast-paced, people-first working environment with a focus on innovation, learning and career development that encourages you to do just that.

Here, you can bring your whole self to work as you’ll be part of a truly diverse organisation, working with both local and national customers. You can act with integrity, act with commitment, and act with excellence in mind. And you can embrace change, seek out new challenges, and learn by doing. All as part of a team with a shared sense of direction. One that’s enabling innovation, accelerating growth, and disrupting entire industries.

This is what it means to #BeAProactivist.

As our Executive Assistant you will be responsible for providing comprehensive and effective support to the Senior Leadership Team (SLT) of Proact UK. In this dynamic position, you will complete a broad range of activities, administrative tasks and projects that enable and facilitate the effective leadership of the organisaiton, operating with integrity and professionalism at all times.

**Core Responsibilities**

Meeting Management
- You will arrange all SLT meetings and any required ad hoc meetings for the SLT, providing effective administration, arranging travel and ensuring related diary management
- You will collect and prepare data and information for meetings that SLT members attend
- You will attend meetings with SLT as required, providing effective administration for meetings - taking confidential notes and ensuring processes for recording and tracking actions
- You will support each Director to prepare for and following relevant meetings to ensure robust management of actions arising from each meeting
- You will coordinate any other key stakeholders that SLT require to attend

Diary Management and Travel
- Make all travel arrangements for SLT, including both domestic and international travel
- Be responsible for the effective diary management of SLT members, arranging meetings and ensuring privacy and confidentiality at all times

Company Events
- You will lead on planning and arranging key company events, such as our annual kick of, mid-year business updates, customer events and employee centred events
- You will help to organise and coordinate board visits and meetings and other international visits
- You will help with organising and communicating events linked to our People and Culture programme, such as induction events, charity fundraising activities and so on
- You will help with organising digital and in person events and you will use technology to bring people together across our multi-site organisation

Special Projects
- You will have the opportunity to be involved with a wide range of diverse project work. For example, within our Corporate Social Responsibility programme, our Sustainability Programme or our People and Culture programme
- You will work alongside our Office Ambassadors and our Marketing and Events teams tocoordinate and deliver a range of events and projects

To #BeAProactivist in this role you’ll need
- To be an exceptionally organised, practical and proactive individual
- The ability to work with the highest level of integrity and professionalism at all times.
- A lot of the information you will have access to is commercially sensitive and/or confidential and so you must be able to handle sensitive information appropriately
- Excellent IT skills and a high level of capability with, primarily, MS Office suite including MS teams
- The ability to anticipate needs, think critically, and offer solutions to problems with a high level of innovative thinking
- The ability to prioritise multiple tasks and manage own time
- Excellent communication skills and the ability to communicate clearly in multiple formats with people in diverse roles across the organisation
- Self-motivation, independent-mindedness and ability to use own initiative
- The aspiration to get involved in a wide range of developmental projects
- A willingness to adapt positively to change
- Experience in a similar role
- GCSE Grade C or above in English and Maths, or equivalent qualification

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