Office Administrator

4 days ago

Luton, United Kingdom Sunset Building Company Ltd Full time

**About Us**:
Sunset Building Company is a family-run business with over 50 years of experience and expertise in the construction industry. Since our establishment in 2006, we have been providing exceptional screeding, drylining, plastering, and rendering works in the residential and commercial sectors. Our dedicated and qualified workforce ensures that each project is managed seamlessly, meeting deadlines and delivering high-quality results. We have built long-standing relationships with clients and have a proven track record of employee retention. As we continue to grow, we are seeking an administrator to join our team.

As the Office Administrator, you will play a vital role in ensuring the smooth operation of our daily activities. You will be the first point of contact for incoming calls and inquiries, managing office correspondence, and providing administrative support to various departments. Additionally, you will be responsible for coordinating tasks, maintaining databases, managing office supplies, and overseeing key operational processes.

**Duties will include but not limited to**:

- Act as the first point of contact, answering calls, and directing them appropriately
- Ensure the stock of office and housekeeping supplies are replenished and well-maintained
- Manage the holiday tracker and handle holiday requests
- Fleet vehicle management; eg: Tax, MOT, and Service to ensure vehicles are driven lawfully
- Maintain and update the sub-contractor database, training matrix, and payment sheets
- Complete and update Site Specific folders
- Facilitate the renewal of insurances and accreditations, as necessary, co-ordinating with relevant personnel
- Coordinate and manage customer care defects, ensuring works are completed promptly
- Monitor and allocate materials taken from the unit, eg: record materials taken to site, and returned to the unit
- Co-ordinate the company's IT needs, alongside IT provider
- Update the Sage/ Material costings spreadsheet with updated terms
- Coordinate office maintenance requirements and arrange necessary works
- Maintain SBC Ltd Plant tracking records
- Monitor and update site materials delivery schedule
- Purchase PPE as required
- Assisting other team members on an ad-hoc basis, including holiday cover

**About You**:

- Effective communications skills - verbal and written (English and Maths to GCSE Level 4 and above)
- Excellent organization and multi-tasking skills
- Strong attention to detail
- Proficient in use of Word, Excel and Outlook
- Self-motivated and able to work independently and as part of a team

**Desirable experience but not essential (as full training is provided)**
- Experience of an administrative role
- Previous experience within the construction industry
- Knowledge of Health and Safety requirements
- Willingness to learn how to use both SAGE Purchase Order module and project management software

**Benefits**:

- Competitive salary
- Opportunities for professional development and growth
- Training opportunities
- Supportive and collaborative team culture

**Ability to commute/relocate**:

- Luton: reliably commute or plan to relocate before starting work (required)

**Working hours**:
Monday to Friday 8:45am to 4:45pm this is flexible

**Salary**:
Negotiable

**Salary**: Up to £20,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Luton: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

Work Location: In person

Reference ID: Office Administrator

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