Central Services Office Co-ordinator

1 month ago

Taunton, United Kingdom Milsted Langdon Full time

**Key Purpose**

To provide a professional level of service to clients, visitors, and employees of the firm; proactively searching for opportunities to add value. You will be a key member of the team helping to oversee and plan staffing and resources to ensure the smooth running of your local office and help maintain high standards of support and client experience.

You will assist with the co-ordination and supervision of Taunton property management and landlord health and safety compliance tasks. You will liaise with tenants, both Milsted Langdon and third parties, to ensure that the landlord’s obligations are complied with and help ensure a safe, compliant, and hygienic premises for employees and visitors to the workplace.

You will also utilise and further develop your skills to assist with your less experienced colleagues to harness a culture where the team continually thrive.

To be an ambassador of the firm’s values.

**Key Objectives**
- Front of house reception support including meet and greet of visitors.
- Telephone switchboard; answering, transferring, and taking messages.
- Catering duties including ordering, set up and clearance of refreshments and meeting lunches.
- Secretarial duties including drafting and editing letters and reports, top copying documents and assisting with mail merges.
- Database tasks including client and contact setup, portfolio changes and data changes.
- Logging cheques received and ensuring banking is carried out on a timely basis.
- Supervise and provide cover for post room duties.
- Carry out audio typing tasks sent to the firmwide dictation pool.
- Electronic diary management and support for booking internal and external meetings.
- Property management co-ordination, including scheduling maintenance, obtaining quotations from suppliers, assisting with health and safety compliance tasks, and liaising with contractors and tenants.
- Providing support to the Central Services Property Administrator.
- Liaising with the property management emergency team and co-ordination of emergency work.
- Providing input into property management budget and spending requirements.
- Assist with booking and onsite supervision of maintenance and building contractors.
- Supervision, training, and scheduling of work for junior team members.
- Arrange meeting room bookings and ensure that meeting room resources and cleanliness are always maintained.
- Assist the Marketing team with local office and firm wide events.
- Maintain local office petty cash float and records. Provide monthly reconciliations and records to the Finance team.
- Ordering and approval of office sundries.
- Firmwide co-ordination of Central Services tasks.
- Scheduling of training, events, and meetings.
- Liaising with office cleaners and ordering cleaning supplies.
- Assist with arranging archiving, scanning, and retrieving client files.
- Assist with routine health & safety tasks e.g., temperature checks, fridge temperatures, local risk assessments.
- General administrative duties to assist with the smooth running of the office.
- Take an active role in team meetings and discussions.
- Complete ownership of your own time and work with effective reporting and communication with your managers.
- Consistently demonstrating going the extra mile within your role.
- Support and develop junior members of the team.
- Assist with other administrative duties as required by the firm.

**Key Skills and Competencies**
- Good personal motivation, organisational skills, and the ability to manage your own workload.
- Flexibility and approachability under pressure.
- You must be proactive, tenacious, and always show initiative.
- Good attention to detail and a high degree of accuracy.
- The ability to communicate confidently, clearly, and effectively at all levels including ensuring the partner is aware of any client issues.
- The ability to work closely with other members of the team and management team.
- A learning mind-set with the ability to receive feedback to implement corrective advice ensuring achievement of key objectives and service delivery to clients.
- A high level of professionalism to deliver client service excellence.
- The ability to build excellent relationships with all colleagues through role model behaviour in line with the Firm’s culture and strategic objectives.
- The ability to multitask and meet deadlines when required.
- Effective delegation and time management.
- To understand when it is necessary to escalate either technical or client experience issues to the partner.

**Key Knowledge, Skills & Behaviours**
- Planning and organisation.
- Self-motivation.
- Flexibility and adaptability.
- Excellent client service.
- Familiarity with the Milsted Langdon IT systems.
- Familiarity and an understanding of the relevant statutory compliance issues affecting the Firm including, GDPR, Money Laundering and the Health and Safety at Work Act.
- Professional, personable, presentable, and punctual.
- Organised, a

  • Office and Warehouse Co-ordinator

    3 weeks ago

    Taunton, United Kingdom Vikinggenetics UK Ltd Full time

    **Office and Warehouse Co-ordinator** **Are you seeking a new role in an international company? VikingGenetics UK is looking for** **an organised logistics professional with warehousing and administrative experience.** **You will** As **Office and Warehouse Co-ordinator** you will lead and maintain the continuous flow of service, including the receipt of...

  • Counsellor & Counselling Service Co-ordinator

    4 weeks ago

    Taunton, United Kingdom Bridgwater & Taunton College Full time

    **Salary**: £9,688 to £10,334 per annum (pro-rata) (£28,129 to £30,002 per annum FTE) **Location**:Taunton Campus Bridgwater & Taunton College is located in the heart of Somerset, with main centres in Bridgwater, Taunton and Cannington. The College has an excellent reputation both regionally and nationally as a highly successful provide of Education &...

  • Office Co

    3 days ago

    Taunton, United Kingdom Savills Full time

    **Role Overview** The Office Co-ordinator will be responsible for the smooth running of the Taunton office. This is a varied but rewarding role; ideal for someone who enjoys multitasking and delivering first class client service. **Key Responsibilities** - Meeting/greeting visitors and dealing with any queries - Answering telephone calls for the office and...

  • Sales Support Co-ordinator

    4 weeks ago

    Taunton, United Kingdom Usay Compare Full time

    We are Usay Compare, the UK’s market leading comparison service for Health Insurance, Life Insurance and Income Protection. We remove the hassle and confusion from comparing policies and provide the best quotes on the market. With access to the leading insurersand an unparalleled team of friendly, expert advisors, we make cost-effective private medical...

  • Administrator/co-ordinator

    2 weeks ago

    Taunton, United Kingdom Interlet Property Limited Full time

    **About us** We are a well established customer focused letting and mangement agency committed to providing a quality customer service to all our Landlord Clients and and tenant customers, we have a friendly but proffessional work ethic dedicated to providing a positive customer experience. As part of our team you will be an appreciated team member...

  • Assistant Mdt Co-ordinator

    2 weeks ago

    Taunton, United Kingdom Somerset NHS Foundation Trust Full time

    An exciting opportunity has presented itself to join the Cancer Services team as a full time Assistant MDT Co-Ordinator. We are looking for an outstanding team player, an individual with strong resilience who can work under pressure to tight deadlines. We are looking for someone with an eye for detail, with the ability to multi-task under pressure and...

  • Care Co-ordinator

    3 days ago

    Taunton, United Kingdom Care Wyvern Full time

    **Care Co-ordinator - Taunton** An exciting opportunity has come up to join our friendly and fast-paced homecare team covering Taunton, Wellington & surrounding areas. Predominately office based in the heart of Taunton the Care Coordinator will play a crucial role in ensuring the smooth coordination and delivery of care services to our clients and line...

  • Claims Handling Services Co-ordinator

    2 weeks ago

    Taunton, United Kingdom Kennedys Law Full time

    Kennedys is looking for an Claims Handling Services Co-ordinator to join our Commercial Claims handling Team. This is a fantastic opportunity to join a growing team with excellent long term progression opportunities. As part of the role you will be a facilitator who is expected to liaise and work with internal stakeholders to ensure better internal...

  • Assistant Mdt Co-ordinator

    4 weeks ago

    Taunton, United Kingdom Somerset NHS Foundation Trust Full time

    An exciting opportunity has presented itself to join the Cancer Services team as a full time Assistant MDT Co-ordinator. This is also an exciting time to join as we begin merging Somerset NHS Foundation Trust and Yeovil District Hospital. We are looking for an outstanding team player, an individual with an eye for detail, who has the ability to multi-task...

  • Waiting List Co-ordinator

    2 months ago

    Taunton, United Kingdom Somerset NHS Foundation Trust Full time

    An excellent opportunity has arisen to work as part of a friendly team responsible for the co-ordination, organisation and management of an elective waiting list. You will be required to help maximise capacity and ensure excellent patient care within an exceptionally busy and highly pressurised work environment. You will need to be meticulously organised,...

  • Endoscopy Lead Waiting List Co-ordinator

    2 months ago

    Taunton, United Kingdom Somerset NHS Foundation Trust Full time

    An exciting opportunity for a Endoscopy Lead waiting List Co-Ordinator was risen to join our team, which are based at County Hall, Taunton! You will be responsible for the co-ordination and organisation of a comprehensive patient centred admission service ensuring continuity in achieving excellence in patient care within local and national time frames. You...

  • Assistant Mdt Co-ordinator

    2 months ago

    Taunton, United Kingdom Somerset NHS Foundation Trust Full time

    An exciting opportunity has presented itself to join the Cancer Services team as a full time Assistant MDT Co-Ordinator. We are looking for an outstanding team player, an individual with strong resilience who can work under pressure to tight deadlines. We are looking for someone with an eye for detail, with the ability to multi-task under pressure and...

  • Assistant Mdt Co-ordinator

    2 months ago

    Taunton, United Kingdom Somerset NHS Foundation Trust Full time

    An exciting opportunity has presented itself to join the Cancer Services team as a full time Assistant MDT Co-ordinator. This is also an exciting time to join as we begin merging Somerset NHS Foundation Trust and Yeovil District Hospital. We are looking for an outstanding team player, an individual with an eye for detail, who has the ability to multi-task...

  • Assistant Mdt Co-ordinator

    1 week ago

    Taunton, Somerset, United Kingdom Somerset NHS Foundation Trust Full time

    An exciting opportunity has presented itself to join the Cancer Services team as a full time Assistant MDT Co-Ordinator. We are looking for an outstanding team player, an individual with strong resilience who can work under pressure to tight deadlines. We are looking for someone with an eye for detail, with the ability to multi-task under pressure and...

  • Care Co-ordinator

    1 week ago

    Taunton, Somerset, United Kingdom Care Wyvern Full time

    Care Co-ordinator - TauntonAn exciting opportunity has come up to join our friendly and fast-paced homecare team covering Taunton, Wellington & surrounding areas. Predominately office based in the heart of Taunton the Care Coordinator will play a crucial role in ensuring the smooth coordination and delivery of care services to our clients and line managing...

  • Rebar Scanning Co-ordinator

    3 weeks ago

    Taunton, United Kingdom Babcock International Full time

    **Rebar Scanning Co-ordinator - 40025**: - Location: Taunton, GB, TA5 1UD- Company: Cavendish Nuclear- Onsite or Hybrid: OnSite**Job Title**: Rebar Scanning Co-ordinator **Location**: Hinkley Point C, Bridgwater, Somerset **Compensation**:Compatitive + Benefits **Role Type**: Full time / Permanent **Role ID**: SF56632 At Cavendish Nuclear we’re working...

  • Care Co-ordinator

    3 weeks ago

    Taunton, United Kingdom Crystal Care and Support Ltd Full time

    Overview: We are seeking a highly organized and detail-oriented individual to join our team as a Care Coordinator. As a Care Coordinator, you will play a crucial role in ensuring the smooth and efficient day to day running of our care settings. This is an exciting opportunity to contribute to the success of our company and work in a fast-paced...

  • Rebar Scanning Co-ordinator

    1 week ago

    Taunton, Somerset, United Kingdom Babcock International Full time

    Rebar Scanning Co-ordinator : Location: Taunton, GB, TA5 1UD Company: Cavendish Nuclear Onsite or Hybrid: OnSiteJob Title: Rebar Scanning CoordinatorLocation: Hinkley Point C, Bridgwater, SomersetCompensation:Compatitive + BenefitsRole Type: Full time / PermanentRole ID: SF56632At Cavendish Nuclear we're working to create a safe and secure world, together,...

  • Assistant Mdt Co-ordinator

    1 week ago

    Taunton, Somerset, United Kingdom Somerset NHS Foundation Trust Full time

    An exciting opportunity has presented itself to join the Cancer Services team as a full time Assistant MDT Co-Ordinator. We are looking for an outstanding team player, an individual with strong resilience who can work under pressure to tight deadlines. We are looking for someone with an eye for detail, with the ability to multi-task under pressure and...

  • Time & Attendance Co-ordinator

    2 weeks ago

    Taunton, United Kingdom Babcock International Full time

    **Time & Attendance Co-ordinator**: - Location: Taunton, GB, TA5 1UD- Company: Cavendish Nuclear- Onsite or Hybrid: OnSite**Job Title: Time & Attendance Co-ordinator** **Location: Hinkley Point, Bridgwater, Somerset** **Compensation: Competitive + Benefits** **Role Type: Full time / Permanent** **Role ID: SF56400** At Cavendish Nuclear we’re working...