Facilities Administrator

3 weeks ago


Edinburgh, United Kingdom Cpl Life Sciences Full time

**Reference Number**: JO-2303-511692

Facilities Administrator / Coordinator / Assistant

**Rate**: Negotiable

**Job Type**: Permanent

**Location**: Edinburgh

Calling all Facilities Administrators / Coordinators / assistants I have an excellent opportunity for you.

You will be working with the Facilities Manager to ensure the smooth day-to-day running of company premises, including liaising with suppliers, external service providers, and contractors

Providing operational and administrative support to the Facilities Manager across our sites, including:
Managing repairs and monitoring systems performance

Scheduling and supervising maintenance repair work and assisting with checking installation and servicing building equipment

Providing support to employees across the company to ensure they have access to the physical resources required to perform their roles

Submitting timely reports and prepare presentations/meeting minutes as assigned

Maintaining records with local authorities (e.g. providing up-to-date chemical registers to the Fire Brigade)

Conducting regular fire and first aid checks

Working with the Facilities Manager to ensure compliance with environmental, security, health and safety regulations, including:
Working with the Quality team and process owners to update company QMS resources and risk registers where they relate to Health & Safety (e.g. SOPs for safe chemical handling)

Working with the Facilities Manager and Training Officer to ensure that employees are appropriately trained and comply with required H&S policies and procedures

Ensure that all appropriate actions are taken to ensure the safety of our employees when working with company equipment (for example, but not limited to, mechanical, electrical, chemical, radiological equipment)

Providing additional office management support to the FPA site

Developing effective relationships with colleagues and stakeholders ensuring their satisfaction with service delivery

Acting as a point of contact for out-of-hours premises emergencies

Attend training and courses as directed by the Facilities Manager

Visit and attend other sites as required (e.g. for training, or to assist in site commissioning or expansion activities).

Skills, Knowledge and Expertise

**Skills**:
Able to adopt a hands-on and proactive approach to resolving issues

Good report / document writing skills and an excellent attention to detail

Proficient in the use of IT systems, including Microsoft Office

Identifies opportunities for process and system improvements and works collaboratively to implement them

Able to train and inspire colleagues to follow H&S best practice

Develops and manages effective relationships with multiple stakeholders

Ability to deliver results in a fast-paced environment

Sound problem-solving skills

**Experience**:
Knowledge of HSE and environmental regulations (Desirable)

Proven track record of successfully providing office management, facilities management or health and safety support

Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities



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