Purchasing & Accounts Coordinator
6 months ago
**What Are We Looking For?**:
We are looking for a high performer with great drive and determination, who is looking to make a difference in an ambitious team, but is unable to work full-time due to other commitments.
**Summary of Your Role**:
The role encapsulates both purchasing and the management of the purchase & sales ledgers. You are responsible for negotiating the best deals from all our suppliers. You will be responsible for managing the procurement process of both consumables and production materials, ensuring the timely delivery of goods, and maintaining accurate inventory records. You will continually monitor supplier performance and ensure that suppliers are evaluated diligently. You are required to ensure the sales and purchase ledgers are accurate and up to date, as well as liaising with the financial controller to produce financial reports. Perform other administrative duties as and when necessary.
**Key Responsibilities**:
- Purchasing_
- Coordinate and execute the purchasing process, including obtaining prices, and negotiating terms.
- Place purchase orders and track delivery schedules to ensure on-time delivery of goods.
- Liaising with the production manager to resolve problems when supply issues occur.
- Creating and sending purchase orders for factory & office consumables.
- Checking deliveries when they arrive and matching POs to delivery notes.
- Manage the logistics and importing process for components / products from outside of the UK (EU).
- Developing and updating the supplier, product and component databases.
- Supplier Evaluation_
- Working with the Designers to source new suppliers.
- Onboarding new suppliers.
- Negotiation of prices and terms of purchase.
- Supplier evaluation and performance reviews.
- Supplier site visits and attending trade shows (UK & abroad).
- Sales & Purchase Ledger_
- Raising sales invoices following the delivery of goods.
- Checking supplier invoices against orders and inputting them into Sage.
- Handling of disputed purchase invoices.
- Ensure the accounts are always up to date and accurate.
- Liaise with the financial controller to produce management account information, process VAT returns and year end reports.
**Person Specification**:
**KNOWLEDGE**
**Purchasing Administration** - Experience and an understanding of all aspects of purchasing administration, including issuing purchase orders, checking delivery notes and invoices.
**Supply Chain Management** - Understand the process of supplier evaluation, including initial assessment and continued performance monitoring.
**Joinery & Furniture Industry** - Have an interest and knowledge of furniture and components related to the production of joinery, including sheet materials, timber, ironmongery and fabrics.
**Importing** - Experience arranging the logistics for the importation of goods and an understanding of the process for importing goods into the UK via the freight forwarder.
**SKILLS**
**Organisation** - Have excellent time management skills with the ability to plan your time effectively and prioritise tasks.
**Attention to Detail** - Listen attentively and read written communication carefully, picking out detail which will inform you of how to respond or what actions to take in a variety of situations.
**Negotiation** - Get the best deals for the company by evaluating the situation and engaging with the supplier to ensure favourable agreements are reached using a variety of metrics, not just price.
**Communication** - Be able to effectively communicate in written and spoken language using a polite and professional manner.
**IT** - Have a good understanding and interest in using IT software and how it can be utilised to make tasks easier and ensure information is easily accessible to all stakeholders.
**Sage** - Understanding the basics of Sage accounting software, specifically the creation of sales invoices, inputting supplier invoices and logging invoices in dispute.
**Microsoft 365** - Use basic Microsoft 365 programmes such as word, excel, outlook and PowerPoint to a good standard.
**Problem Solving** - Approach challenges with determination and an ability to navigate around barriers to a problem. Use empathy to understand other people’s perspectives and find solutions which suit all parties.
**BEHAVIOURS**
**Determination** - Always do your best and never give up in challenging situations.
**Curiosity** - Continually strive to develop your own skills and learn new ways of doing things which make the company more productive and efficient.
**Consistency** - Perform your role to a consistently high standard.
**Politeness** - Always be polite and courteous to all stakeholders of the business.
**Job Types**: Part-time, Permanent
Pay: £13.00-£13.50 per hour
Expected hours: 22 - 27 per week
**Benefits**:
- Casual dress
- On-site parking
Schedule:
- Monday to Friday
- No weekends
**Experience**:
- Purchasing: 2 years (required)
- Supply chain management: 2 years
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