Medical Administrator

7 months ago

Chislehurst, United Kingdom Chislehurst Medical Practice Full time

We are looking to add a new administrator to our existing friendly, hardworking team.

**x1 vacancies for 30 hours per week**

The Chislehurst Partnership is a friendly high achieving suburban partnership in the London Borough of Bromley with a countryside feel. Currently operating from **two sites (The Chislehurst Medical Practice & The Woodlands Practice)** there are 10 partners, with 5 salaried doctors and full complement of nurses including ANP and HCA.

Duties of the role (not an exhaustive list):

- Excellent IT skills. Build and run searches, create spreadsheets, reports and perform audits as required.
- Liaise with the relevant manager regarding any practice issues, problems or areas of concern.
- Maintain and update practice leaflet and any other written documentation
- Assist the relevant person with updating practice policies, amend changes as requested and monitor policy renewal dates communicating these to the relevant creator and the team.
- Assist in ensuring the Practice’s Health & Safety policy & related procedures are adhered to & to act in accordance with all instructions, information & training supplied in relation to those duties.
- Support the management team with communication to the team, contractors, patients and other healthcare providers.
- Assist in the maintenance and upkeep of practice maintenance file and ensure legal requirements are met as directed by Operations Manager.
- Support the practice Influenza programme including recording vaccine data and management of the housebound patients.
- Monitor and action workflow manager tasks including completing daily routine checklist
- Manage Patient Group and Specific Directives for the nursing team.
- Raise Quality Alerts on behalf of the practice and ensure the response is communicated to the team.
- Record Medical Alerts and any actions required.
- Support the GP Clinical lead on the research study administration.
- Responsible for adding and amending the appointment book to EMIS web and where required arranging locum cover.
- Support the collection of Friends & Family Test and communicate to the Patient Services Manager the results.
- Maintain Jayex system and produce monthly reports with patient demographic updates.
- Monitor and completion of the weekly fire alarm testing.
- Taking and submitting meter readings.
- Monitor and completion of immunisation coding.

We are looking for someone to provide the best service and;
- Recognises the importance of patient services and value every patient and their needs
- Has strong communication skills, oral and written
- Strong administrative skills
- Excellent attention to detail
- Flexible and hard working
- Ability to cope well under pressure
- An awareness of other staff’s responsibilities and showing a willingness to help
- Is positive about developing their own skills and abilities throughout the entire duration of their career
- Committed to working together with the whole practice team to achieve the desired outcomes
- Who will reflect upon their own performance, accept feedback and engage in development

**Job Type**: Part-time
Part-time hours: 30 per week

Schedule:

- Monday to Friday

Work Location: In person

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