Employee Services Assistant

3 days ago


Newcastle upon Tyne, United Kingdom Equans Full time

**Domain**: Support Services/Customer Services and Administration

**Job type**: Standard

**Schedule**: Full-Time

Working in partnership with North Tyneside Council, Equans is looking for an Employee Services Assistant to join our team in Newcastle, NE27 on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a salary banding of £20,000 - £22,500, dependant upon skills and experience as well as benefits package.

General Overview

To provide high quality, guidance, information and support to directorates in relation to all transactional, payroll, human resources (hr), recruitment and safeguarding and employee matters. Ensure that the information held on the Business Management System (BMS) is both accurate and appropriately recorded, also to be in accordance with legislation and Council requirements. Ensure employees are paid correctly and in a timely manner.

What will you deliver?

Ensure BMS is accurately maintained
Ensure Personnel records/files are up to date with Job Outlines & Personal Specifications on file
Issuing Contracts and appropriate paperwork for New Starters and existing employee changes accordingly for all of the Councils payrolls
Processing New Starters ensuring all paperwork and pre-employment checks (DBS, Immigration, references and medical) are in order

**Manage and process**: Excess Travel Claims, Additional Hours, Allowances, Overtime, Car Mileage and other payments accordingly
Vehicle details input and maintenance
Checking of all payrolls and retrospectively
Issue appropriate paperwork for employees approaching half/nil pay due to sickness
Ensure Leavers are administered accordingly
Answer queries related to hr and payroll from employees, service areas and outside organisations and assist with more complex queries as requested
Routine and complex payroll tasks as requested
Carry out project work or any other tasks as required.

What can we offer you?

On offer is a salary banding of £20,000 - £22,500, dependant upon skills and experience as well as benefits package, which includes;
24 days annual leave (+ public holidays)
Life Cover equivalent to 1 times annual salary
Employee discount shopping schemes on major brands and retailers
Gym membership discounts
Cycle to work scheme
Holiday purchase scheme
2 corporate social responsibility days per year
Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
Attractive Employee Referral Rewards Scheme
Access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

Previous experience within Administration would be advantageous
Ability to work to deadlines
Knowledge of Council Policies and Procedures (desirable)
Knowledge of Statutory Sick Pay, Maternity Pay, Adoption Pay & Shared Parental Leave (desirable)
Ability to deal with sensitive enquiries
Ability to work to a high standard of accuracy.

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services - with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

Equans is a Bouygues group company.

What’s next?

**(Code**: CUSENG)

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.

**Job location**: Newcastle upon Tyne Tyne and Wear United Kingdom

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