Purchase Ledger Administrator

3 weeks ago

Caerphilly, United Kingdom PHS Group Full time

**About The Role**:
***

**_Purchase Ledger Administrator - Part Time_**

**_ Core Purpose of the role:_**
- Effective performance of all tasks to contribute to the efficient operation of the purchase ledger department in accordance with PHS’ policies and procedures on a day-to-day basis._

**_ Key Tasks_**
- An Administrator will be given responsibility for a specific set of supplier accounts which may change from time-to-time as decided by the Purchase Ledger supervisor._ _Daily, the administrator will be expected to deal with all aspects of these accounts, this responsibility will include but not be restricted to:_
- _Preparation of invoices and credit notes for processing._
- _Invoice Scanning and Validation in Kofax;_
- _Checking of Supplier Statements and following up on discrepancies to the outstanding amounts on the ledger._
- _Monitoring unauthorised invoices in Eyeshare, allocating these to the appropriate authoriser and working with that authoriser to ensure a prompt authorisation or that any queries are raised with the supplier in a prompt and efficient manner._
- _Promptly dealing with all queries raised by any supplier._
- _Matching invoices to purchase orders in the relevant PO system where this is not done automatically by Eyeshare._
- _Reviewing balances on accounts for debit, overdue and unallocated payments and resolving such issues no later than 30 days from the date of the oldest transaction giving rise to such balance._ _Maintaining supplier accounts, including the set-up of new suppliers, amendments to existing details following the appropriate procedures and managing the status of active and inactive accounts._
- Preparing weekly and monthly BACS payment runs for authorisation, taking due care and attention to ensure that only properly authorised and due invoices are put forward for payment and relevant checks to detect duplicated invoices have been performed_
- Requesting payment of non-sterling denominated invoices as such properly authorised invoices fall due for payment._
- Posting cashbook payments and receipts to the appropriate supplier account in the Financial Systems and allocating against the relevant invoices and credit notes._
- Provide support and guidance to all buyers and authorisers in PHS to allow them to properly perform their duties in accordance with company policies and procedures._
- In the absence of another administrator, each administrator will carry out the key daily tasks on the accounts which are usually managed by the absent administrator._

**_Key Requirements:_**
- _Must have relevant experience in purchase ledger._
- _Good knowledge of Microsoft Excel;_
- _Good communication skills and able to interact professionally with both internal and external customers._
- _Able to prioritise work to meet the demands of a very busy department._

**_In return for your commitment and expertise, you will receive:_**
- _A permanent part time role of 14.5 hours a week. _
- _A competitive salary_
- _Pension scheme_
- _Ongoing career and development opportunities_
- _We offer accredited ILM Management training in house and externally._
- _A holiday buy and sell scheme (after 6 months within the business)_
- _Up to £1000 saving with major supermarkets and high street stores via PHS Perks._
- _A 24-hour wellbeing helpline_
- _Full training and support_
- _Free Parking_

**_About phs:_**

**_ Phs Group_**_ was founded in 1963 and we are the leading provider for Hygiene Services in the UK, Spain and Ireland with over 90,000 customers across 300,000 locations incorporating numerous businesses during its 59 years of business._
- Our businesses include: Washrooms, Healthcare, Floorcare, _**_phs_**_ Direct and Direct 365 (sale of consumables), _**_phs_**_ Greenleaf, Teacrate, Besafe, Wastekit and Compliance._

**_ At phs, we pride ourselves on our diverse workforce, and ensuring we have an inclusive environment for all our staff. We remain committed to ensuring our teams can bring their true selves to work without risk or fear of discrimination._

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